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Procurement Contracts Administrator - San Francisco 49ers (Santa Clara · CA)

San Francisco 49ers jobs
Sports Jobs in Santa Clara · CA
Accounting and Finance: Accounting/Finance other
The Procurement Contracts Administrator is a key contributor in leading and supporting specific business functions of the procure to pay process in the Procurement Department.
 
Responsibilities and Duties:
•    Provides support and guidance to customers in various departments with procurement and contracting activities.
•    Collaborates with shared services teams in Finance, Accounts Payable, Legal, Risk Management and IT to perform the procure to pay functions effectively.
•    Adheres to applicable laws, policies and procedures related to acquisition of goods and services.
•    Maintains and monitors procurement requisitions for timely delivery of procurement services.
•    Assists Procurement with market research and supplier offerings. 
•    Assists customers with drafting specifications and scopes of work for various commodities and services.
•    Issues Request for Quotations, evaluates responses, develops bid abstracts and makes recommendations for awards.
•    Supports Procurement team with assembling solicitation documents, facilitates meetings, compiles evaluation documents and recommendations for review and approval.
•    Utilizes procurement automated systems to manage the purchasing and contracting functions including providing training, support and acting as liaison between system vendors and clients. 
•    Drafts purchase orders and change orders using approved templates as directed.
•    Monitors term agreements and works with suppliers to address periodic price and cost adjustments and recommends amendments to agreements. 
•    Maintains established agreements and assists with forecasting for rebidding in accordance with established guidelines.
•    Onboards customers and suppliers on the use of established agreements.
•    Reviews and approves online orders for cooperative agreements. 
•    Adept at the procure to pay process including use of systems for managing and monitoring spend against established agreements.
•    Ensures all contract documents are stored and maintained in accordance with established records retention policies and procedures.
•    Assists with maintaining the SharePoint Procurement intranet site with updated documentation, tools, and reports.
•    Participates in vendor outreach and workshops.
•    Confers with suppliers and manufacturers to acquaint them with procurement policies and procedures and obtain information on required products and services.
•    Shares expertise through trainings and communications with internal users ensuring knowledge transfer and the desired level of self-sufficiency is achieved.
•    Conducts monthly, quarterly, and annual supplier meetings and provides reports on contract spend and usage.
•    Mitigates supplier performance issues and recommends amendments to agreements as necessary.
•    Assists with defining the functional execution of key business processes including technology overlay/enablement. 
•    Identifies opportunities to improve work processes, enhance quality of service and productivity.
•    Other duties as assigned.
 
Required Abilities and Skills:
•    Ability to break down and review complex information.
•    Demonstrates ability to effectively build a network of contacts at all levels within the industry and in the community, both internally and externally.
•    Ability to create a relationship of trust and loyalty by delivering accessible, efficient, and reliable services and products for internal and external stakeholders.
•    Ability to create and implement change and plans while maximizing customer adoption and engagement.
•    Motivates and empowers customers and fosters a collaborative approach across the department and organization.
•    Establish credibility through timely, responsive, and truthful interactions.
•    Ability to initiate, design, plan, execute, monitor, and evaluate outcomes of a project or initiative.
•    Ability to achieve planned objectives through completing relevant tasks and focus.
•    Communicates orally and in writing in a clear, concise, and impartial manner.
•    Work independently and under pressure, meet deadlines, adapt to varying circumstances
    and use sound judgement in the performance of duties.
●    Problem solving and conflict resolution.

Education and Experience:
●    Bachelor’s degree or equivalent degree and at least 3-5 years’ relevant work experience; or an equivalent combination of education and experience.
●    Experience analyzing financial and legal information.
●    Experience analyzing current market conditions; prices on various types of materials, supplies, and equipment; and sources of supply and services.
●    Experience with Microsoft Suite including Excel, Outlook, PowerPoint & Word.
●    Preferred experience with Bonfire Interactive or similar bid management systems, DocuSign, SAP Concur, SAP Ariba or other procure to pay software. 
 
Physical Demands and Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
 
The employee will be sitting in a typical office environment the majority of the time and may be exposed to outdoor weather conditions. 

The employee is frequently required to sit, use hands or fingers, handle or feel objects, tools, or controls and reach with hands and arms. The employee is regularly required to talk or hear. The employee is occasionally required to stand, walk, and lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.

Travel:
0% of travel time expected for the position.
 
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.