The University of California, Los Angeles (UCLA) is accepting applications for the position of Executive Assistant to the Director of Athletics. This is a full-time, career position with a targeted annual salary range of $90,000.00 - $100,000.00 with full health benefits and membership in the UC Retirement Plan. The Executive Assistant manages the strategic operations of the Office of the Director of Athletics (“Director”), serving as a key operational partner and trusted resource to the Director. The position is responsible for managing projects and the internal operations of the Director’s Office, facilitating communication to and from the Office, and conducting analysis of complex issues to support the Director’s leadership and oversight of the department as a whole. The position strategically manages the Director’s time, priorities, and communication; ensures the Director is fully prepared for meetings, decisions, and critical engagements; coordinates the flow of information and follow-through across the department; and advances time-sensitive, cross-functional initiatives. Exercising a high degree of discretion and independent judgment, the position resolves matters within delegated authority, identifies issues requiring escalation, and serves as a key liaison to campus leaders, coaches, staff, student-athletes, donors, conference and NCAA representatives, and other external stakeholders. The position also provides comprehensive calendar management and administrative support to ensure the effective and efficient operation of the Director’s Office.  All responsibilities are carried out in accordance with the policies and procedures of the department, University, State, Conference, and NCAA. The position serves as a member of the department’s Directors Group and performs other duties, special projects, and events as assigned by and in collaboration with the Athletics Executive Team.

All applicants should demonstrate the following abilities: Education and experience equivalent to a Bachelor’s degree; At least five (5) years of progressively responsible administrative or executive-support experience; Experience supporting a senior executive in a complex, highly visible organization; Demonstrated experience managing complex calendars, travel, meetings, and competing priorities; Demonstrated ability to exercise sound judgement to handle sensitive and confidential information/material with discretion, including independent resolution, referral, and escalation; Advanced communication skills including verbal correspondence, executive writing, editing, briefing, and presentation skills; Preferred experience showing progressively increasing growth in athletics administration; Strong, efficient communication skills to prepare written and verbal correspondence, forms and reports with speed and accuracy; Ability to work independently and follow through on assignments with minimal direction, making logical decisions based on department, University, state and Conference policies and procedures; Direct experience with oversight of complex budgets and ability to forecast and reconcile funds as needed; Knowledge of and commitment to complying with NCAA, Conference and University rules and regulations; Ability to establish and maintain cooperative working relationships with other staff members, subordinates, administrators, coaches, student-athletes, campus partners, donors, and vendors; Knowledge of general accounting principles and procurement guidelines of department and University; Ability to work with a variety of campus and department internal and office-related systems and policies, including payroll and accounting office guidelines; Proficiency in operating a PC, with working knowledge of Windows and Microsoft Office; preferred proficiency in Teamworks; Demonstrated ability to perform duties with accuracy, meet deadlines, prioritize assignments and work effectively under conditions of frequent interruptions and fluctuating workload; Knowledge of Conference and NCAA rules and regulations; Ability and willingness to work long and odd hours, often weekends and potentially holidays during variety of events.

Expressions of interest must be received by August 28th, 2026. All applicants must submit their cover letter, resume and references via the following website link:

*Employment is contingent upon completion of a satisfactory background check performed by Universal Background Screening and UCLA Athletics. 

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. 

“Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.