Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”), the premier intercollegiate athletics program in the country. With an unparalleled record of 138 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively.
Are you ready to inspire champions? If yes, then this may be the right opportunity for you!
The Accounting Assistant, Varsity Sport Programs supports the day-to-day financial operations of Stanford Athletics, with a primary focus on processing credit card transactions and assisting with routine accounting functions for assigned varsity sport programs. This position ensures timely and accurate financial recordkeeping and assists with the preparation of financial documents, reports, and reconciliations. You will be working cohesively and collaboratively with department administration by initiating financial transactions related to assigned varsity sport programs. These include expense reports, purchase orders, p-card transactions, travel card transactions, etc. This is a part-time position with at least 20 hours/week and a pay rate of $25/hr. The anticipated end date is May/June 2026.
Key Responsibilities:
- Process, gather, and compile accounting transactions in accordance with standard procedures.
- Using multiple University financial systems, initiate financial transactions for various varsity sport programs.
- Complete various credit card and travel card transactions, ensuring accuracy and compliance across multiple departments or groups.
- Monitor and follow up on transactions with internal and external vendors, DAPER administrators, coaches, staff, University accounts payable, travel and reimbursement, procurement, etc. to ensure all transactions are fully completed in a timely manner.
- Assist with various month-end and fiscal close projects, including data entry, reconciliation, and financial documentation.
- Review and verify the accuracy of invoices and other accounting documents or records.
- Assist in maintaining vendor files and managing accounts payable/receivable processes.
- Assist with other administrative responsibilities as necessary and assigned.
To be successful in this role, you will bring:
- High School diploma or equivalent and two years’ work experience.
- Strong attention to detail and high level of accuracy.
- Proficient in Microsoft Excel and other financial software systems.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines.
In addition, our preferred qualifications include:
- Associate’s or Bachelor’s Degree in Accounting, Finance, or a related field.
- At least two years of relevant work experience.
- An understanding of/experience with the University’s financial systems (Oracle Financials) or other similar systems.
DAPER’s Integrity:
This position, along with all DAPER coaches and staff, is responsible for the integrity of Stanford’s intercollegiate athletics program and for the reputation of Stanford University. This position is responsible for ensuring that his/her/their involvement with Athletics Department activities maintains the integrity of the University’s reputation and does not negatively impact the relationship between the University and its faculty, staff, students and alumni. Additionally, this position must comply with University policies and procedures, NCAA and ACC rules and regulations.
Why Stanford is for you:
Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our
culture and
unique perks empower you with:
- Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
- A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
- A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
- Discovery and fun. Stroll through historic sculptures, trails, and museums.
- Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.
At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (
https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.
The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected]. For all other inquiries, please submit a contact form.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
