Fiesta Bowl

Fiesta Bowl

Team, Parade and Operations Seasonal Associate

Fiesta Sports Foundation - Entry Level
Scottsdale · AZ
Event Management: Event Operations/Management
About Fiesta Sports Foundation: Fiesta Sports Foundation is a non-profit entity that champions college football and community involvement through iconic events that celebrate the spirit of competition, culture, and charity. Renowned for hosting the Fiesta Bowl, one of college football's premier bowl games, and a series of associated events, our mission is to contribute to the vibrancy of our community, provide memorable experiences, and make a positive impact through our charitable endeavors. 
Role Summary: The Team, Parade and Operations Seasonal Associate will assist in execution of team operations and hospitality for the College Football Playoff Quarterfinal at the Vrbo Fiesta Bowl (VFB) and other event operations, including the warehouse and distribution and delivery schedules. Also, this position will assist with the planning and operations of the Fiesta Bowl Parade, practice facility management, Guaranteed Rate Bowl, and support of other events foundation events.
 Key Responsibilities:
  • Collaborate closely with the Fiesta Bowl team, both in the office and at event locations, to ensure seamless coordination and execution in the lead-up to and throughout the duration of various events and games. This includes regular meetings and strategy sessions to align objectives, responsibilities, and timelines, and hands-on management during events to address challenges and ensure a successful outcome for all stakeholders.
  • Effectively coordinate and communicate with a diverse group of stakeholders, including Fiesta Bowl team members, college football officials, stadium management, and parade contractors. This collaboration also extends to local organizations, dedicated volunteers, corporate sponsors, vendors, and various independent contractors to ensure seamless operations and execution of events and games.
  • Oversee the organization of contact lists and documentation, ensuring meticulous data entry and record-keeping. Facilitate meeting preparations by providing materials, capturing detailed minutes, and compiling actionable follow-up items to enhance team productivity and project tracking.
  • Assist the Event Operations team on planning and execution of the Fiesta Bowl Parade including communication, marketing, signage, and float management.
  • Update and create materials for Vrbo Fiesta Bowl (VFB) guides and forms for participating teams, conferences, alumni, and guests.
  • Compile VFB team schedules and assist with logistics for team site visits, campus visits and game week events for participating teams.
  • Assist with planning and execution of VFB Team and VIP Hospitality Suites, including layouts, rental orders, décor/signage, and hotel food, beverage and A/V orders.
  • Participate in the planning and execution of player and official travel party events and activities.
  • Support security logistics as it relates to the games, teams, trophy, VIPs, and other event related matters.
  • Assist Warehouse operations, including distribution and delivery schedules, logistics and Vehicle management.
  • Work with vendors throughout the planning process for product and rental orders including request for quotes, order confirmation, and execution of services.
  •  In addition to the responsibilities outlined, this role requires flexibility to adapt to evolving organizational needs, undertake task beyond those listed, and contribute to projects as they arise, ensuring the team’s objectives are achieved efficiently and effectively.
Qualifications:
  • Availability of additional hours during event periods, including nights, weekends, and holidays, is required.
  • An Associate's or Bachelor's degree in a related field (such as Sport Management, Marketing, Business Administration, or Communications), or currently pursuing such a degree.
  • Relevant experience in the sports industry and event management preferred.
  • Excellent written, verbal, and organizational skills.
  • Ability to analyze, solve problems and provide creative solutions.
  • Experience with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, etc.
  • Adobe Creative Cloud (Acrobat Pro, InDesign, etc.), Smartsheet and JotForm experience helpful, but not required.
  • Ability to adapt, multi-task and work as a team under tight deadlines.
  • Ability to effectively perform the listed responsibilities and tasks with or without reasonable accommodations.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. Are you a resident of the state of AZ?

  2. What do you know about the Fiesta Bowl and why you are interested in working with the Fiesta Sports Foundation?