Fiesta Bowl

Fiesta Bowl

Team Operations and Pregame Parties Seasonal Associate

Fiesta Sports Foundation - Entry Level
Scottsdale · AZ
Event Management: Event Operations/Management
About Fiesta Sports Foundation: Fiesta Sports Foundation is a non-profit entity that champions college football and community involvement through iconic events that celebrate the spirit of competition, culture, and charity. Renowned for hosting the Fiesta Bowl, one of college football's premier bowl games, and a series of associated events, our mission is to contribute to the vibrancy of our community, provide memorable experiences, and make a positive impact through our charitable endeavors.
Role Summary: The Team Operations and Pregame Parties Seasonal Associate will assist in the successful execution of the Guaranteed Rate Bowl visiting team operations and Fiesta Bowl Pregame Parties. The role will involve assistance with general game day operations, enhancing the overall event experience. Also, the position will provide robust support across various events, ensuring seamless coordination and exceptional execution of all assigned tasks.
Key Responsibilities:
  • Assist with all aspects of Guaranteed Rate Bowl visiting team operations, including managing stadium and hotel hospitality, creating informational binders for suite staff, coordinating banquet orders, and organizing layouts and rentals for hospitality suites. 
  • Assist in coordinating the design, production, and installation of hotel signage to ensure clear and effective visual communication throughout event venues. 
  • Assist with general hotel operations, managing logistics from team arrival to departure, and coordinate travel arrangements, including flight and hotel bookings for campus visits. 
  • Assist in planning and executing Fiesta Bowl Pregame Parties, overseeing operations and logistics for Fan Fest, this includes determining layouts, ordering rentals, submitting graphic requests, coordinating with committees and volunteers for staffing, building run of shows, defining staffing responsibilities, setup and breakdown of event infrastructure, obtaining necessary permits from city, state, or county, and managing liquor license applications.  
  • Assist with coordinating Fiesta Bowl team alumni parties 
  • Assist with Guaranteed Rate Bowl general operations and logistics such as setup and breakdown of event infrastructure, vendor and volunteer relations, and overall gameday tasks.
  • Assist with the daily responsibilities of the Events Department, both onsite and offsite. Duties include coordinating order and delivery schedules for events, handling written and verbal communications such as phone calls and emails, and collaborating with interns, staff, volunteers, vendors, and sponsors.  
  • Manage contact lists, data entry, run of shows, production notes, and event overviews.  
  • Prepare materials for meetings, manage committee meetings, and assist with the storage, organization, and handling of event-specific items and supplies in both warehouse and office settings. 
  • In addition to the responsibilities outlined, this role requires flexibility to adapt to evolving organizational needs, undertake task beyond those listed, and contribute to projects as they arise, ensuring the team’s objectives are achieved efficiently and effectively.  
Qualifications:
  • Availability of additional hours during event periods, including nights, weekends, and holidays, is required. 
  •  An Associate's or Bachelor's degree in a related field (such as Sport Management, Marketing, Business Administration, or Communications), or currently pursuing such a degree. 
  •  Relevant experience in the sports industry and event management preferred.
  • Excellent written, verbal, and organizational skills.
  • Experience with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, etc. 
  • Adobe Creative Cloud (Acrobat Pro, InDesign, etc.), Smartsheet and JotForm experience helpful, but not required.
  • Ability to adapt, multi-task and work as a team under tight deadlines.
  • Ability to effectively perform the listed responsibilities and tasks with or without reasonable accommodations.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. Are you a resident of the state of AZ?

  2. What do you know about the Fiesta Bowl and why you are interested in working with the Fiesta Sports Foundation?