ABOUT Clemson Athletic Ventures:

Clemson Athletic Ventures is an in-house revenue & marketing entity affiliated with Clemson Athletics and one of the only Power 4 universities in the country with this organizational structure. Clemson Ventures draws influences from best practices in the professional sports sector, while retaining the unique nature of the collegiate model.  By helping create the foundation of this integrated entity, you can be a key driver of Clemson's unique revenue-generating capabilities and further reinforce Clemson’s position as a leader in collegiate athletics. 

 JOB SUMMARY:

The Executive Operations Specialist provides essential support to the CEO and the Revenue Strategy & Insights team, ensuring smooth day-to-day operations and effective communication across the company.  This role is key to maintaining organization, streamlining processes, and helping the team stay focused on strategic priorities.

Reporting directly to the CEO, the Executive Operations Specialist will handle a wide range of administrative and coordination tasks, including calendar management, meeting scheduling, document preparation, and project support.  The ideal candidate is highly organized, detail-oriented, and able to anticipate needs in a fast-paced, dynamic environment.

This position requires professionalism, discretion, and strong interpersonal skills to support both internal and external communications.  The successful candidate will be a proactive problem-solver who takes initiative, manages multiple priorities efficiently, and contributes to a positive and productive workplace.

 DUTIES AND RESPONSIBILITIES:

• Act as a liaison between the CEO and internal/external stakeholders, maintaining professionalism, confidentiality, and strong relationship management at all times.
• Serve as a strategic partner to the CEO and Revenue leadership team, proactively managing priorities and ensuring alignment with organizational goals.
• Proactively prepare for meetings by gathering relevant materials, developing agendas, and facilitating timely follow-up on action items.
• Manage complex calendars for the CEO, prioritizing and scheduling meetings to align with strategic goals.
• Coordinate travel arrangements and detailed itineraries for the CEO.
• Research and resolve issues independently; assess inquiries and concerns directed to the CEO’s office and determine appropriate course of action using sound judgement.
• Develop and maintain client engagement strategies, including pre and post-meeting touchpoints, and coordinate event logistics such as games and other opportunities.
• Oversee day-to-day office operations to ensure a well-organized, efficient, and productive work environment, including managing supplies and coordinating vendor relationships.
• Manage client interactions, including ticket requests, parking, reservations, and hospitality- related logistics.
• Coordinate and execute VIP meet-and-greets, maintaining accurate records of attendees and contacts.
• Assist in content development for internal and external communications, including presentations, meeting materials, board presentations, and traditional or digital communications.
• Prepare and submit financial documents, including invoices, reimbursements, and expense reports, in compliance with institutional policies and deadlines.
• Coordinate cross-functional teams to execute key projects that support Clemson Venture’s commitment to excellence.
• Provide high-level support for departmental staff, promoting a collaborative high-performance culture.
• Promote a culture of continuous improvement by identifying and implementing operational efficiencies across Clemson Ventures.
 • Perform other duties and projects as assigned.

QUALIFICATIONS:

• Bachelor’s degree, preferred.
• Minimum three (3) years of experience providing comprehensive support to senior level executives required; additional years of experience are a plus.
• Ability to think creatively, while still being business minded and focused.
• Very strong computer skills with heavy experience using Microsoft Office products such as Outlook, Word and Excel; database management software/CRM, PowerPoint and Keynote systems.
• Excellent verbal and written communication skills including grammatical, editing, and proofreading skills.
• Ability to work with internal and external clients with a positive, customer service-oriented attitude, while getting tasks completed in a swift and quality manner.
• Strong, proven organizational skills are required.
• Effective at managing tasks independently.
• Strong sense of discretion and confidentiality.
• Experienced in standard office procedures, policies, and sense of decorum.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.