Coordinator, Partnerships
Arizona Sports Enterprises (ASE)
Reports to: General Manager
Position Summary
The Coordinator, Partnerships will play a vital support role in the day-to-day execution of Arizona Sports Enterprises’ corporate partnerships. This position will help ensure our sponsors receive best-in-class service by coordinating events, managing partner deliverables, and supporting key operational functions across the department.
The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment where they are supporting multiple projects, partners, and internal stakeholders simultaneously.
Key Responsibilities
NIL Support & Integrated Activations
- Assist in coordinating logistics for NIL-related partner deliverables (content shoots, appearances, scheduling).
- Track NIL-related tasks within broader partnership activations to ensure seamless execution.
- Maintain documentation and support compliance alignment for NIL activities when applicable.
Sponsorship Operations & Event Coordination
- Coordinate logistics for sponsor-related events and activations, including game day hospitality, special events, and on-campus engagements.
- Support development of run-of-show documents, event timelines, and staffing plans for partner activations.
- Assist with the planning and execution of ASE-led partner events, networking functions, and hospitality experiences.
Partner & Client Services
- Draft and maintain professional bios and background summaries for key partners, clients, and stakeholders to support sales, presentations, and executive meetings.
- Manage gifting programs for partners (holiday gifts, milestone recognitions, special occasions), including vendor coordination, ordering, packaging, and delivery tracking.
Ticketing, Hospitality & Asset Fulfillment
- Coordinate ticket distribution, parking, and credential needs for ASE partners and guests across all home events.
- Work closely with Ticket Operations and Event Management to ensure accurate fulfillment of partner ticket and hospitality entitlements.
- Track usage of hospitality assets (suites, club access, pregame field/court experiences) and help optimize allocations.
Department Administration & Executive Support
- Support ASE leadership with scheduling key internal and external meetings, including preparing agendas, compiling materials, and capturing action items.
- Plan, lead, and execute special projects to advance department operating levels as assigned.
- Support department General Manager with executive administrative functions as assigned.
Continuous Improvement
- Contribute ideas to improve internal processes, partner experiences, and game day operations.
Qualifications
- Bachelor’s degree in business, marketing, sports management, communications, or related field preferred.
- 1–3 years of experience in sponsorship, sports/entertainment operations, hospitality, events, or client services.
- Exceptional organizational skills with strong attention to detail and follow-through.
- Strong written and verbal communication skills; comfortable drafting professional emails, bios, and partner-facing materials.
- Ability to manage multiple projects and deadlines in a fast-paced, event-driven environment.
- Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word); experience with CRM or project management tools is a plus.
- Professional, service-oriented demeanor with a passion for college athletics and building long-term relationships.
Why ASE
At Arizona Sports Enterprises, we’re building a forward-thinking sponsorship operation that connects brands, fans, and the Arizona Athletics community through meaningful partnerships. The Coordinator, Partnerships role will be a key piece of that effort—helping us deliver memorable experiences for our partners while providing essential operational and executive support to keep the team running at a high level.
