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What to Expect
The Staff Accountant will be critical in recording accounting transactions for the Army West Point Athletic Association Inc. (“AWPAA”) Business Office. Working closely with the Senior Accountant, Associate Athletic Director, and Chief Financial Officer, the position will primarily focus on accounts payable, purchase orders, cash & travel advances, Academy and related party transactions and vendor payment processing. This position will also assist with account receivables, cash receipts, and daily bank activity reconciliations. This position requires a working knowledge of U.S. generally accepted accounting principles, attention to detail, sensitivity to tight deadlines and the ability to multi-task.
What You'll Do
65% Purchase Order & Accounts Payable Management
- Process Requests in Teamworks
- Collect all necessary documentation for purchase requests.
- Generate Purchase Orders (POs) in Business Central (BC).
- Distribute Purchase Orders to vendors.
- Monthly Reconciliation of Purchase Orders
- Ensure Purchase Orders are accurately reconciled each month.
- Invoice Verification
- Verify proper recording of invoices received without a PO listed.
- Ensure payment is processed correctly for these invoices.
- Procurement Support for Army Athletic Association (AAA)
- Assist AAA with procurement and PO needs.
- Vendor Profile Management
- Oversee collection of forms for new vendors (e.g., ACH details, address changes).
- Create and update vendor profiles in Business Central.
- Review and Process Reimbursement Requests
- Evaluate reimbursement submissions from coaches and staff in the ARMS platform.
- Ensure all documentation is complete and properly recorded in Business Central.
- Weekly Vendor Payment Processing
- Process weekly vendor payments under the guidance of the Associate Athletic Director and CFO.
10% Accounts Receivable Management
- Customer Invoicing and Billing
- Invoice and document all customer billings in Business Central (BC).
- Manage a variety of customers, including the Academy, Army Athletic Association, and other departments.
- Ensure the use of correct department and funding codes for billing.
- Customer Profile Management
- Collect necessary forms for new customers (e.g., ACH details, address changes).
- Create and update customer profiles in Business Central.
10% Month End Annual Financial Close
- Month-End Close Functions
- Ensure timely and accurate posting of financial transactions before generating reports.
- Perform a variety of month-end tasks, including but not limited to:
- Monthly journal entries (e.g., credit card and payroll uploads).
- Preparation of sub-ledgers.
- Bank reconciliation.
- Completion of Monthly Checklist Tasks
- Methodically complete all checklist tasks required for the month-end close.
15% Other Duties as Assigned
- Assist with Annual Financial Statements and Single Audit:
- Provide support during the preparation of annual financial statements and the single audit.
- This process typically occurs between September and December and requires several days of focused effort.
- Support NCAA Financial Report Completion:
- Assist in the preparation and completion of the NCAA Financial Report.
What We Can Offer
$ 60,405.80
Who We Are
USMA is renowned as the world’s preeminent leadership development institution. Located on the banks of the Hudson River in West Point, NY, it is approximately one hour from New York City. The mission of USMA is "to educate, train, and inspire the Corps of Cadets so that each graduate is a commissioned leader of character committed to the Army Values and prepared for a career of professional excellence and service to the Nation as an officer in the United States Army." This position will be housed within the AWPAA, which is a non-profit corporation organized to manage and support the 30 intercollegiate athletic programs at the Academy. The AWPAA mission is to recruit, educate, train and inspire leaders of character who are committed to the Army an extraordinary NCAA Division I athletic experience.
