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Senior Administrative Assistant - Phoenix Suns (Phoenix · AZ)

Phoenix Suns jobs
Sports Jobs in Phoenix · AZ
Administration/General Management: General Management/Profit & Loss
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The Sr. Administrative Assistant will be responsible for performing high-level administrative and project coordination for the Executive Vice President / Chief Revenue Officer and Senior Vice President of Business Operations. This includes but is not limited to answering phones; scheduling; managing calendars; planning, coordinating and preparing for meetings. This also includes scheduling travel through the company system; processing expense reports; and maintaining inventory of department supplies.
The position also involves ordering and processing game tickets as required, and coordinating project plans, action steps and communication.




What You Will Do:



  • Responsible for performing high-level administrative and project coordination for two Senior Executives (Executive Vice President / Chief Revenue Officer and Senior Vice President of Business Operations).  This includes but is not limited to answering phones; scheduling; managing calendars; planning, coordinating and preparing for meetings, including Sr. Management monthly meetings and events
  • Make independent decisions and judgments on areas of responsibility with limited supervision, including management of vendors, representation of the company at various events, purchase of necessary department equipment, and creation and dissemination of various communications
  • Schedule travel, hotel and transportation; process expense reports; assist with presentations; and maintain inventory of department supplies
  • Schedule travel, hotel and transportation; process expense reports; assist with presentations; and maintain inventory of department supplies
  • Order and process game tickets as required and coordinate project plans, action steps and communication
  • Maintain regular and reliable attendance

Additional Responsibilities/Non-Essential Duties:



  • Training and back-up for other administrative assistants and receptionist
  • Participation on company committees and/or taking meeting notes as directed
  • Coordination of executive participation at NBA events & meetings
  • Take on special projects and drive them to completion

What We Need From Our Sr. Administrative Assistant:



  • Must posses a high level of professionalism in addition to discretion when handling confidential information
  • Demonstrate ability to problem solve and prioritize based on organizational experience, work with minimal supervision
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills
  • Intermediate - Expert MS Office Competency and ability to create clear, effective reports/presentations/communications for a wide variety of audiences
  • Ability to make independent decisions on issues that impact the company and senior level executives

Experience/Education Requirements:



  • Minimum 5 years' experience assisting a Senior level Executive
  • Previous experience supporting multiple Senior Executives a plus

What You Can Expect:



The work environment characteristics described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



  • A semi-traditional work schedule to include occasional evening, weekends, and Holidays based on business need
  • Working long hours while standing (game nights) and the ability to lift up to 30 lbs.
This is not an all-inclusive document. Additional duties, expectations, demands, etc. may be added or changed to this document on an as-needed basis in order to meet organizational needs.



The Phoenix Suns are an Equal Opportunity Employer



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