The New Business Ventures Coordinator provides essential administrative and project support to the Chief Commercial Officer and plays a critical role in driving operational efficiency for the New Business Ventures team. This role ensures smooth execution of day-to-day operations and assists with projects that advance commercial initiatives across the organization. They will manage scheduling, documentation, and communication across the New Business Ventures group to ensure seamless execution of strategic priorities while contributing to project planning and implementation.
The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment. This role presents significant opportunity for professional growth and development within the organization.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Manage calendars, schedule meetings, and coordinate logistics for internal and external engagements.
- Prepare and organize meeting materials, agendas, and follow-up documentation, including meeting notes and next steps.
- Maintain accurate records, databases, and departmental files to ensure department-wide accessibility.
- Assist in the execution of priority projects, including research, vendor coordination, and progress tracking.
- Support the development of presentations and reports for leadership and other stakeholders.
- Monitor timelines and deliverables to ensure projects remain on schedule and within scope.
- Serve as a liaison between the New Business Ventures team and other departments, including MarTech, Business Intelligence, Partnerships, and Retail to facilitate communication and alignment.
- Handle expense reporting and assist with budget tracking for departmental initiatives.
- Perform additional tasks as assigned to support evolving business priorities.
- In every position, each employee is expected to align with PS&E's mission and core values along with actively participating in company-sponsored community outreach programs.
- Other duties as assigned.
QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Bachelor’s degree required.
- 2+ years of professional experience related to executive support or project coordination required.
- Experience in the sports, entertainment, media, technology, venture, and/or commercial real estate industries preferred.
- Excellent written and verbal communication skills for clear and professional interactions.
- Ability to manage timelines, track deliverables, and support small-scale projects from initiation to completion.
- Experience maintaining accurate records, organizing files, and handling highly confidential information securely.
- Familiarity with expense reporting and budget monitoring.
- Proficiency in scheduling, calendar management, and document preparation.
- Resourceful and proactive in identifying issues and proposing solutions.
- Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as Teams and SharePoint.
PHYSICAL AND ENVIRONMENTAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to:
- Sit
- Stand
- Walk
- Reach
- Lift
- Use a computer
- Speak, hear, and write
While performing the duties of this job, the noise level in the office work environment is usually moderate and the noise level in the Fieldhouse / game environment is usually loud. The stress level may become high during certain times of the year.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, gender identity, marital status, disability status, protected veteran status, or any other characteristic protected by law.
At Pacers Sports & Entertainment (PS&E), we are dedicated to delivering best-in-class sports and entertainment experiences while making a positive impact on our community. As the home of the Indiana Pacers, Indiana Fever, Noblesville Boom, Pacers Foundation, and Gainbridge Fieldhouse, we strive to exemplify our core values of respect, teamwork, trust, passion, and excellence in everything we do. Our mission is to create memorable moments for our fans and foster a culture of inclusivity and excellence both on and off the court. Our purpose is winning, serving, and entertaining.
