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General Description:
This position will support the Toyota Center Booking team with all departmental duties including overseeing private & internal non-ticketed events, administrative tasks and research.
RESPONSIBILITIES include but are not limited to:
- Primary booking liaison for all private non-ticketed events, not limited to internal and corporate events
- Manage all internal inquiries, Rockets gameday spaces allocations and Formstack requests
- Facilitate all administrative booking tasks including contract execution, insurance acquisition, and settlement billing/invoicing for private events
- Assist with overseeing the arena master calendar for private & internal events
- Solicit new business opportunities for private events (e-sport, filming, etc.)
- Correspond with the GHCVB on potential ancillary events and conferences
- Assist with maintaining constant research and knowledge of current activities in the live-entertainment industry, including but not limited to concerts, family shows and sporting events, Chamber of Commerce, etc.
- Develop and maintain strategies for external booking advances i.e. market research, data/analytics, etc.
- Maintain and distribute Monthly Calendars to departments
- Maintain event statistics spreadsheets and report event numbers to trades
- Maintain the input and upkeep of the Event Summary report, show tracking sheet as well as the Event P/L sheets
Minimum Qualifications:
- BS/BA in a related field required.
- Minimum (2) two-year experience in the entertainment (arena, stadium or theatre) industry or related field preferred
- Must have the ability and willingness to work long hours, evenings, weekends, and holidays
- Must be extremely organized and have excellent interpersonal skills including writing, proofreading skills and speaking
- Must be able to develop solutions quickly and optimally.
- Qualified candidates must possess outstanding organizational skills and be able to function in a fast-paced, multi-task setting
- Identify and resolve problems in a timely manner
- Work with others in a professional manner while attempting to achieve a common goal
- Candidate should be self-motivated, organized, professional, mature, and detail oriented
- Ability to meet deadlines and handle multiple projects and work assignments with minimal direction
- Fantastic customer service ethic and high expectations for quality
Physical & Mental Requirements:
- The employee is regularly required to stand, sit, walk, use handle or feel, reach, stoop, kneel, crouch or crawl, connect with others.
- The vision requirement includes the ability to review written and electronic materials in both digital and physical format.
- The employee must be able to transfer and move items for departmental needs.
- The employee must be able to adjust to changing work hours and locations as needed in light of the strong focus on external communications and relationships.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
