JOB SUMMARY:

The Administrative Assistant will be responsible for providing administrative coordination and support to multiple C-Suite level executives, assuming responsibility for a wide variety of administrative functions. A positive corporate image, commitment to the organization’s success, and ability to work with confidential and sensitive matters is essential.

• This is a full time position that will work onsite in downtown Cleveland, OH a minimum of 40 hours per week.
• This role will primarily work Mon-Fri, with occasional evening & weekend responsibilities. Candidates must have flexible availability and be prepared to work long hours when necessary. 
• Local candidates preferred.  

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Oversee daily calendars, schedule meetings, and coordinate travel and accommodations.
• Prepare agendas, presentations, reports, and meeting materials; sometimes attend meetings to capture follow-up items or represent the executive.
• Screen calls and emails, manage the executive’s inbox, and serve as a gatekeeper to prioritize communications.
• Organize special projects, corporate events, and occasionally personal engagements for the executive.
• Prepare purchase orders / expense reports and other administrative documentation as needed.
• Liaise with internal teams, board members, vendors, and external partners to facilitate executive objectives.
• Provide backup support to other administrative assistants and collaborate with the broader admin team to ensure seamless operations.
• Assist in event preparation, coordination and execution for internal and external events. 
• Navigate complex interpersonal dynamics, maintain composure under pressure, and represent the executive’s brand with professionalism.
• Handle sensitive information with the utmost integrity and professionalism.
• Proactively anticipate needs, resolve issues independently, and adapt to rapidly changing priorities and environments.
• Other duties as assigned. 

REQUIRED QUALIFICATIONS:

• Associates Degree required, Bachelor's Degree preferred.
• 2+ years of experience directly supporting a C-Suite level executive in an administrative capacity.  
• Proficient to advanced skill set with basic office applications, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to manage complex, shifting calendars, coordinate meetings across multiple time zones, and prioritize competing demands.
• Ability to work independently, anticipate executive needs, and act without waiting for direction.
• Comfortable in fast-paced, high-stakes environments where priorities can shift quickly.
• Must possess excellent organizational skills and high attention to detail.
• Ability to draft emails, memos, and other correspondence clearly and professionally.
• Ability to handle confidential or sensitive information appropriately.
• Ability to maintain a positive and helpful attitude in all interactions.
• Must demonstrate a high level of maturity, integrity, loyalty, initiative, creativity, and sound judgment.
• Must be available to work nights, weekends, and events as needed.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.