San Antonio Missions

San Antonio Missions

Front Desk Receptionist and Administrative Coordinator

San Antonio Missions - Entry Level
San Antonio · TX
Administration/General Management: Receptionist/Switchboard
Our team is seeking a full-time front desk receptionist who will greet customers, vendors and partners. In this role you will manage the front desk by answering all calls and routing them appropriately. Additionally, you will provide administrative data entry support for the accounting and seasonal payroll processes for the team.
 Receptionist/Office Administration:
  • Handle front desk duties which will include handling calls. 
  • Managing the mail for the office.
  • Manage the ordering of all office and breakroom supplies.
  • Assist management with administrative duties such as sending correspondence and letters.
  • Greeting and screening unexpected guests during the business day and handling them with professionalism.
  • Work with departments as assigned for various administrative level projects as needed.
  • Work closely with the accounting office organizing and dating invoices.
  • Handle duties to support accounting, post training regarding follow up with vendors related to bills and or invoices.
  • Work with HR and Managers to make sure all online paperwork for new hires is complete.
  • Run background checks on new hires and handle any issues with new hire paperwork.

  • Candidate should have previous experience in an administrative support role, ideally as a receptionist with no less than three full years in a similar role, either full-time or part-time.
  • Candidate must have a high school diploma or equivalent.
  • Candidate must be comfortable and have experience with technology such as databases, and or online systems.
  • Candidate will be the first person any employee and or customer will see in the office, therefore you must have an outgoing, bubbly and gregarious personality.
  • Candidate must have proven experience of working on projects or work, where extreme attention-to-detail and accuracy was a must. 
  • Candidate must have the ability to communicate effectively and professionally with a variety of personalities.

Our Company will not consider any candidate without a proven track record of loyalty in positions, job hoppers need not apply. This is a full-time hourly role with benefits. The hours are Monday through Friday from 8:30 am to 5:30pm.  Due to the nature of this position we will not consider relocation for candidates.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Job Questions:

  1. If you were hired, how soon could you start?

  2. What is your familiarity with Excel?

  3. What are your hourly salary needs, we will not accept vague answers, and your application will be disqualified should you provide a vague answer?

  4. Do you have any experience working with accounts payables or receivables?

  5. What kind of databases do you have experience working with?