Salary: 40K
Start Date: ASAP
Location: Office preferred (GA, NJ, FL, AZ) / Remote Available
Role Overview
The Select Fest ID Camp / Showcase Coordinator is responsible for organizing, managing, and executing all multiple aspects of PG ID Camp/Showcase events. This role ensures each event delivers a professional, efficient, and high-quality experience for players, parents, scouts, and staff. The position involves event planning, operations coordination, customer engagement, and collaboration with internal marketing teams.
Note: This position requires nationwide travel, including weekend work during event periods.
Key Responsibilities
Event Planning & Logistics
- Coordinate the full event cycle from scheduling and registration to post-event follow-up.
- Work with venues to secure facilities and permits.
- Oversee event setup logistics, including field layouts, and player check-in.
- Maintain event calendars and ensure all showcase dates, locations, and details are confirmed.
- Travel to and work on-site at events across the country, including weekends.
Registration & Participant Management
- Manage player registration systems and maintain accurate participant data.
- Communicate with players and parents regarding event details, schedules, and requirements.
- Monitor event capacity, waitlists, and payments to ensure accurate tracking and reporting.
Customer Service & Outreach
- Provide high-quality customer service via phone and email to players and parents.
- Respond promptly to inquiries, resolve issues, and ensure a positive experience throughout the process.
- Conduct outbound calls and emails to prospective participants to promote upcoming events and answer questions.
On-Site Event Coordination
- Serve as the primary point of contact during events for players, staff and parents.
- Oversee staff assignments, field operations, and timing of on-field activities (e.g., BP, defensive workouts, games).
- Ensure all evaluation processes and player data collection meet organizational standards.
- Troubleshoot and resolve any on-site issues to ensure a smooth event experience.
Scouting & Evaluation Support
- Coordinate with scouting staff to collect and organize player evaluation data.
- Ensure all player metrics, notes, and video content are properly submitted and uploaded.
- Support communication between scouting staff and event participants post-showcase.
Marketing & Communication Support
- Collaborate with marketing staff to promote showcases/ID Camps through email, social media, and web.
- Provide accurate and timely event details for public posting and updates.
- Assist in post-event recaps, summaries, and participant communication.
Administrative & Reporting
- Track event budgets, expenses, and post-event reporting.
- Maintain organized event files, rosters, and attendance records.
- Provide feedback on event operations to help improve future showcase execution.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
