Bismarck Larks
Sales Coordinator
Bismarck Larks - Entry Level
Bismarck · ND
Sales · Administrative Support · Client Relations/Customer Service
0
5
hours ago
Job Title: Sales Coordinator
Reports To: Jake Armstrong, Sales Director
Location: Bismarck, North Dakota (on-site)
Status: Full-time, exempt
Are you ready to be part of a winning culture?
We are looking for someone early in their sales career who is not afraid of the phone. You will learn how sponsorship actually works at Funatix from the inside out, build the proposals and contracts that close deals, and get real seats in real meetings. This is the seat that grows into carrying your own book of business.
About Funatix Events
Funatix Events is a full-service live events, sports, and experiential entertainment company based in Bismarck, North Dakota. We handle event management, marketing, sponsorship, ticketing operations, and media for local and statewide events.
Our portfolio includes some of the region's most recognized experiences: Mandan Rodeo Days, North Dakota's longest-running event; the Bismarck Marathon; the Williston Basin Petroleum Conference; Red White & Boom; the North Dakota Governors' Cup; the NDACo Annual Conference; and a full summer season at the Bismarck Depot featuring Fiesta Fest, Wiener Fest, Rumble at the Depot, Bismarck Rocks!, the Bismarck Food Truck Festival, and Otto Von Bismarck Fest. In all, more than 27 events a year.
Learn more at www.funatixevents.com.
Our Core Values
Everything we do runs through EPIC:
Everything we do runs through EPIC:
- Experience Obsessed. We obsess over the guest experience, from the first ad they see to the last thing they remember.
- Positive Energy. We bring energy to the work and to each other, especially at hour 14 of a show day.
- Innovating Constantly. We do not run last year's playbook because it worked last year.
- Community Minded. We build events that make this community a better place to live.
Job Summary
The Sales Coordinator is the engine behind the sponsorship sales operation. Working directly with the Sales Director, this role fills the calendar with qualified meetings, builds the proposals and recaps that win and renew partners, moves contracts from handshake to signature, and makes sure every signed deal gets handed cleanly to the team that has to deliver it.
You will learn the back end first. Proposals, contracts, deliverable tracking, and activation handoff teach you how a sponsorship is actually built and what it costs us to keep a promise. Once you know that, you get in front of prospects yourself. This role exists to expand the sales team, not to sit behind it.
Key Responsibilities
Meeting Generation and Prospecting Support
- Make outbound calls and send outbound emails to prospects to set qualified meetings for the Sales Director.
- Build and maintain the prospect list across all event properties, tracking outreach history and next steps.
- Manage the sales calendar, including scheduling, confirmations, and pre-meeting prep materials.
- Attend prospect and partner meetings, take notes, own the follow-up, and progressively take on more of the conversation.
Proposals and Recaps
- Build sponsorship proposals and pitch decks for new and renewing partners using the Funatix proposal template in Canva.
- Build post-event recap decks showing partners what they got, using confirmed numbers only.
- Pull the event details, audience data, and inventory needed to make a proposal specific rather than generic.
- Keep the proposal and recap library organized and current so nothing gets rebuilt from scratch.
Contracts
- Create, update, and route sponsorship contracts using existing Funatix templates.
- Track contracts through signature, chase down what is outstanding, and keep the pipeline status accurate.
- Collect and file certificates of insurance, W-9s, logos, and other partner paperwork.
- Flag any non-standard term or requested contract change to the Sales Director and General Manager rather than solving it independently.
Contract Activation and Project Management
- Build out every signed contract in Asana so the experience team knows exactly what was sold, to whom, and by when.
- Translate contract language into concrete tasks with owners and due dates across marketing, operations, and event execution.
- Track deliverable fulfillment through the event and flag gaps before they become a partner problem.
- Run the handoff conversation between sales and the experience team so nothing gets sold that nobody knew about.
Invoicing and Accounts Receivable
- Create and issue partner invoices in line with contract terms and agreed payment schedules.
- Own the accounts receivable picture across the portfolio, keeping an accurate aging report of what is outstanding and how long it has been outstanding.
- Follow up directly with partner billing contacts on past-due balances, professionally and persistently.
- Reconcile payments against contracts with the admin team so what was sold, what was invoiced, and what was collected all match.
- Flag any account at risk of delivering against an unpaid contract to the Sales Director and General Manager before the event, not after.
Sales Operations
- Maintain accurate pipeline, inventory, and partner records.
- Prepare sales reporting and pipeline updates for leadership.
- Identify what is still unsold across the portfolio and bring it forward rather than waiting to be asked.
Event Support
- Work event days as needed, including nights, weekends, and holidays during the season.
- Support partner hosting and on-site activation so the people who bought something see it working.
Other Duties as Assigned
- Take on additional responsibilities as the business and the event calendar require.
What We Are Looking For
- One to three years of sales, business development, or client-facing experience. Strong internships and campus sales roles count.
- Genuine willingness to pick up the phone and make the call. This is not a role for someone who prefers email.
- Organized enough to run contracts, deadlines, and deliverables across dozens of events at once without dropping one.
- Clear, professional writing. You will be the one following up in front of partners.
- Comfort with Canva, Asana, and standard office tools, or the ability to pick them up quickly.
- Willingness to work nights, weekends, and holidays during event season.
- Valid driver's license and the ability to travel to meetings and events across North Dakota.
- Bachelor's degree in business, sales, marketing, sport management, or equivalent experience.
Career Development
This role is built as a runway. You start by learning how a sponsorship gets built, sold, papered, and delivered, because that is what makes a credible seller. As you prove you can set meetings, run a proposal, and hold a partner relationship, you take on accounts of your own. The clear path from here is Account Executive or Sales Manager as the sales team expands. Funatix runs on EOS, so what you are accountable for and how you are measured is written down, not implied.
This role is built as a runway. You start by learning how a sponsorship gets built, sold, papered, and delivered, because that is what makes a credible seller. As you prove you can set meetings, run a proposal, and hold a partner relationship, you take on accounts of your own. The clear path from here is Account Executive or Sales Manager as the sales team expands. Funatix runs on EOS, so what you are accountable for and how you are measured is written down, not implied.
Community Connection
Funatix events are woven into the fabric of North Dakota. Our work supports local nonprofits, drives tourism and hospitality revenue across the state, funds workforce development, and gives families reasons to gather. The partners you bring in are the reason those events happen, and you will see your work show up in your own neighborhood.
Compensation and Benefits
- Compensation: Flexible salary based on experience
- Insurance: Health, dental, and vision coverage.
- Retirement: 401(k) with company match after one year.
- Paid Time Off: Flexible PTO.
- Growth: Professional development opportunities and a defined path to an account-carrying role.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
