The EPIC Opportunity
At the Bismarck Larks, we believe in using FUN to make a difference. It’s not just about logos on signs or ads in programs—it’s about bringing experiences to life for fans and businesses alike. As our Sponsorship Fulfillment Coordinator, you’ll play a key role in fulfilling the promises we make to our partners, designing and delivering meaningful promotions, campaigns, and moments that leave a lasting impact.
This is your chance to grow in one of the fastest-paced and most exciting environments in sports. We’ll provide the tools, training, and support—you’ll bring the passion, creativity, and attention to detail.
If you thrive on building relationships, managing complex logistics, and being a part of something bigger than yourself, this could be your next big step.
About the Bismarck Larks
The Bismarck Larks are a summer collegiate baseball team in the Northwoods League—the largest organized baseball league in the world. Since launching in 2017, the Larks have become known for creating unforgettable fan experiences that go beyond baseball.
We’re not just about the game—we’re about connection, joy, and creating moments that matter. With sold-out crowds, fireworks shows, themed nights, and community-driven initiatives, we’ve turned a small-market team into a big-time experience.
Overview
The Event & Entertainment Coordinator plays a key role in delivering memorable, immersive experiences for fans and sponsors. This position oversees event planning and execution, manages sponsor and partner relationships, coordinates entertainment assets, and supports fan engagement initiatives. The ideal candidate is detail-oriented, organized, creative, and passionate about providing exceptional experiences for fans and stakeholders.
Key Responsibilities
Event Planning & Execution
- Oversee and assist in the planning, promotion, and execution of annual sponsor and fan events designed to create memorable, immersive experiences.
- Develop comprehensive event logistics plans, including layouts, vendor coordination, equipment booking, signage, and operational flow.
- Collaborate with the Operations team to create staffing plans, schedule team members, and assign roles for each event.
- Manage day-of event operations to ensure smooth, professional execution for all attendees.
- Conduct pre- and post-event surveys to evaluate success and identify opportunities for improvement.
Client & Sponsor Relations
- Serve as the primary point of contact for sponsors, partners, and event guests, managing communication through meetings, phone calls, and email.
- Work closely with the sponsorship experience team to ensure expectations are met and exceeded.
- Research, propose, and develop new event concepts that enhance sponsor and fan engagement.
Entertainment Coordination
- Execute and support in-game entertainment and overall entertainment planning.
- Research, book, and schedule entertainment talent and activities that align with immersive fan experience goals.
- Write and organize game scripts, manage music and audio files, and oversee press box setup on game days.
- Partner with the People & Culture Manager to staff and train entertainment roles.
- Manage the entertainment budget to ensure resources are used effectively and responsibly.
Fan Engagement & Marketing Support
- Support communication and engagement campaigns before, during, and after events to strengthen fan relationships.
- Plan and coordinate ticket pick-up events for Reserved and Premium members.
- Collaborate with marketing to develop written content, fan engagement social posts, and contest ideas that help capture and grow fan data.
- Manage and analyze fan survey strategies, response rates, and departmental reporting to inform future initiatives.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
