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Foundation Finance & Development Coordinator with Miami Marlins in Miami · FL

Miami Marlins jobs
Sports Jobs in Miami · FL
Accounting and Finance: Accounting/Finance other
Position Summary:  
Support the Foundation in various accounting functions in accordance with the rules that are applicable to non-profit organizations, including accounts payable and receivable, oversee incoming donations, grant management and related reporting tasks, monthly reconciliations of accounts and cash, invoicing, cash management, general accounting, and other functions related to month end closing and financial reporting. Work with donors, vendors, agency staff and management.
Essential Functions: 
  • Acknowledgement of Contributions to the Foundation, issuance of donation forms for income tax relating to donation from all sources (direct, online, auctions, through events, etc)
  • Quarterly Foundation statements
  • Process payments of Foundation approved invoices
  • Process reimbursements for approved Foundation expense
  • Foundation accounting including Month End Closing – Expense analysis, preparation of departmental P&L statements, and variance analysis
  • Establish pro forma results of marquee events held by the Foundation, tracking of actual results to projections, report on fund available for grants resulting from such events
  • Tracking and reconciling unrestricted vs temporarily restricted funds earmarked for specific projects, whether donations were made directly or online
  • Processing of Foundation grants
  • Issuance of 1099s for payments out of the Foundation to individuals or organizations in compliance with IRS rules Compilation of the contributions, grants and fundraising events and other information necessary for the preparation of the Foundation’s IRS 990 Form
  • Tracking and reconciling Online donations to ensure collection and due process
  • Invoicing and revenue reconciliation for events held by the Foundation
  • [3rd party bill invoicing?]
  • Bank Reconciliations (Multiple Accounts)
  • Daily Cash Reporting – Compiling Daily Cash Reports (multiple accounts)
  • Generate journal entries to be reviewed by supervisor
  • Reconcile charitable foundation transactions
  • Assist in Year End Audit and tax preparation
  • Tracking and valuation of all in-kind donations made by the Foundation and to the Foundation
  • Keep documentation on all project related expenses and the purpose of the expense
  • Compile financial reports as needed
  • Provide support to development team
  • Special projects, administrative support, and analysis as needed
  • Corporate and Social Responsibility
Qualifications & Requirements:    
  • Knowledge of Non-Profit organizations rules 
  • Strong account reconciliation, analysis and research skills 
  • Initiative in investigating transactions and understanding process 
  • Excellent analytical skills
  • Raiser’s Edge and Financial Edge Knowledge
  • Good organizational and time management skills and multi-tasking
  • Attention to detail and ability to prioritize numerous tasks
  • Strong Microsoft Office (Excel) experience
  • Great Plains experience a plus
Suggested Education & Experience Guidelines:
  • Bachelor’s degree in Accounting / Business Administration                                                              
  • Three to five years of previous related work experience
  • Must be proficient in Excel
  • Experience with Blackbaud Raiser’s Edge and Financial Edge

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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