Company Overview
At the Miami Marlins, we make waves — on and off the field.
We’re built for sustainable success thanks to our commitment to being great teammates, bold innovators, and thinking long-term. These three pillars guide us in championing a winning culture across the organization. The work we do doesn’t just impact our team — it reaches fans and communities across South Florida.

Position Summary
The Baseball Operations Assistant will serve as a trusted partner to the Baseball Operations leadership team, ensuring smooth administrative execution while also contributing to the department’s broader goals. This role combines traditional executive assistant responsibilities with the opportunity to engage in baseball operations projects that match the candidate’s skills, curiosity, and initiative. The ideal candidate is detail-oriented, proactive, and eager to learn, with the ability to balance daily support tasks with contributions that enhance Baseball Operations processes and communication.

Essential Functions
Administrative and Operational Support
• Manage calendars, meetings, and travel logistics for Baseball Operations leadership.
• Prepare agendas, compile meeting materials, take notes, and ensure follow-up on action items.
• Process expenses, approvals, and departmental documentation with accuracy and timeliness.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.

Cross-Functional Coordination
• Serve as a liaison between Baseball Operations and departments across the organization (e.g., HR, Finance, Legal, IT), helping to facilitate communication, resolve issues, and build relationships.
• Maintain key Baseball Operations documents, databases, and systems.

Value-Add Opportunities
• Contribute to special projects and research within Baseball Operations.
• Assist with the design or organization of documents, presentations, or communication materials.
• Learn and become proficient with Baseball Operations systems and tools; help improve workflows and streamline processes.
• Monitor industry trends, best practices, and organizational needs, summarizing findings and proposing process enhancements.
• Provide strategic support by identifying areas where the Assistant role can add value beyond standard administrative duties.

Staff & Candidate Support
• Coordinate logistics for candidate interviews, including travel arrangements, scheduling, and agendas.
• Support onboarding of newly hired Baseball Operations employees.
• Serve as a centralized resource for staff requests, providing exceptional internal service and directing inquiries to the appropriate stakeholders.

Our Values
We Are Great Teammates
• Supports and encourages colleagues.
• Provides and receives feedback without judgment or ego.
• Holds one another to a high standard.
• Provides help and encouragement proactively.
• Assumes positive intentions from others.
• Looks for ways to help make their teammates better.
We Are Innovators
• Embraces a growth mindset.
• Challenges conventional wisdom.
• Unafraid to fail.
• Pushes boundaries and doesn't accept impossible.
• Asks why and asks why not.
We Think Long-Term
• Asks: what can I do today that will pay off a year from now?
• Eschews instant gratification for bigger benefits in the future.
• Always trying to think three steps ahead.

Skill Requirements
• Exceptional interpersonal skills and professional interactions
• Ability to exercise excellent judgement in a variety of situations
• High level of integrity, ensures confidentiality and controls access to sensitive information
• Accountability, attention to detail, organization and proactiveness
• Flexible and able to function well in a fast-paced environment
• Excellent verbal and written communication skills
• Expertise with Microsoft Office tools (Outlook, Word, Excel and PowerPoint)

Education & Experience Guidelines
• Bachelor’s degree, preferably in business administration or related field, or equivalent experience. 

Work Environment
• Availability to work evenings, weekends, and holidays as needed.
• Willingness to travel as required.
• Ability to work in a fast-paced, high-pressure environment.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.