WHO ARE THE ERIE SEAWOLVES?
The Erie SeaWolves are the Double-A affiliate of the Detroit Tigers and the 2023 & 2024 Eastern League Champions. The team is owned and operated by At Bat Group, LLC. Over 300 SeaWolves have played Major League Baseball including Justin Verlander, Tarik Skubal, Nick Castellanos, Eugenio Suarez, and Riley Greene. Erie is located in northwest Pennsylvania, conveniently between Cleveland, Pittsburgh and Buffalo. The SeaWolves play home games at UPMC Park, just 10 blocks from Lake Erie. Since 2019, over $17 million in stadium upgrades have been introduced including a 1,550 sq. ft. team store, the 175-guest Club by Synchrony, two Daktronics LED video displays, and renovated suites, restrooms, concession stands, clubhouses, offices, and party spaces. The SeaWolves have earned local and industry awards for promotional and operational excellence, including 2021 Minor League Baseball Promotion of the Year. The SeaWolves received widespread recognition for their Moon Mammoths theme night brand created by Last Week Tonight with John Oliver.
WHAT ARE THE RESPONSIBILITIES?
The Special Events Coordinator is an entry-level role with responsibility for selling and planning non-ticketed events at UPMC Park. This position will earn a base salary and be eligible for bonus compensation based on annual performance against special event goals. The candidate hired can expect to:
- Plan, sell, and execute stadium events including corporate meetings and private parties in the Club by Synchrony, amateur baseball games, charitable walks, movie nights, and community gatherings.
- Conduct site visits with prospective clients and develop customized event proposals.
- Meet weekly outbound sales activity requirements and achieve annual sales objectives established by the Assistant General Manager.
- Serve as the primary client contact throughout the event lifecycle and maintain client correspondence and activity history in team’s CRM system.
- Collaborate with internal departments (e.g., operations, food service) and external vendors (e.g., audio-visual technicians, tent companies) to fulfill all event timelines and requirements.
- Prepare and manage event contracts, service agreements, and legal/insurance documentation.
- Manage event budgets, track income and expenses, and process invoices, deposits, and payments.
- Maintain records of event bookings with client information, event specifications, and floor plans.
- Communicate special events calendar updates to Erie Events and front office staff.
- Collect post-event feedback to identify opportunities for improvement.
- Contribute to a positive culture consistent with At Bat Group, LLC values.
- Other responsibilities as determined.
QUALIFICATIONS
The ideal candidate will be an strong communicator with…
- Computer proficiency including Microsoft Office (PowerPoint, Word, and Excel).
- Strong organizational and public speaking skills.
- The willingness to work scheduled event hours including evenings, weekends and select holidays.
- A passion for learning, collaborating with others, and crafting remarkable experiences.
The Erie SeaWolves are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
