Engineering Administrator McGregor Square

 

POSITION SUMMARY:

The engineering administrator is aware of and coordinates, from an administrative viewpoint, the day-to-day activities and business functions of the engineering department.  Coordinates directly with the McGregor Square Operations Team daily on various administrative tasks.

 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Responsible for the day-to-day operation of the engineering department’s administrative activities, including receiving, logging, assigning and scheduling work order request: operating the department’s management information systems, and managing all written communication between the engineering department, other internal departments, hotel engineering staff, Office tenants, vendors and agencies. 
• Responsible for Angus the web based work order and preventative maintenance software used by the engineering department.  Will be responsible for adding users, training new people on Angus, entering in new equipment and scheduling PM’s for equipment.  Works to assure that all work orders are issued timely and being completed satisfactorily.
• Responsible for purchasing of department supplies, processing purchase requisitions, issuing purchase orders, receiving materials and processing invoices for payment with CFO.
• Responsible for creating and issuing access FOB’s for all employees, office tenants, and vendors.
• Responsible for scheduling and coordinating all city and state required inspections. Including fire alarm, fire suppression, ansul systems, grease hood cleaning, elevator testing, fall protection, water backflows and boilers, etc.
• Responsible for maintaining all standard operating procedures, files, documents and records critical to department operation and in compliance with the organization’s requirements and standards. 
• Responsible to the organization to ensure that work requests are received, reviewed and acted upon by engineering department technicians or outside contractors in a timely manner with follow-up activities as required to ensure satisfactory completion.

• Work is assigned by the Assistant Director of Engineering, Senior Director of Engineering, COO and CFO.
• This position is considered a management position within the department, and as such requires a high level of self-discipline to position the department proactively in the organization with a high level of “customer service” spirit, both internally and externally to the department.
• This position also handles requests from the Engineering staff in order to insure that proper paperwork is completed for their project and preventative maintenance work.

• Assist Operations and Security Departments as needed with ordering, invoicing, etc. as required.
• Liaison between the CEO and COO of McGregor Square and Engineering Department

 

OTHER DUTIES/RESPONSIBILITIES:

• Document Management – including drawings (both hard and pdf copies), Operation Manuals, Warranties, Vendor Agreements, City Permits, etc.
• Work is assigned by means of verbal or written orders and is carried out by the position in accordance with standard practices
• Assists in other work areas at McGregor Square or ballpark as needed or directed by the Senior Director of Engineering.
• Expected to exercise independent judgment in times of immediate need or emergency situations.
• Maintain inventory of supplies and the ability to order from suppliers.
• Duties are not specifically limited to the identified areas listed above and may be assigned at any time.

                                     

JOB QUALIFICATIONS:

• High School Diploma or GED
• Computer Skills
• Microsoft Office (Outlook, Windows, Excel, Power Point) etc.
• PDF Software knowledge
• Online work order and preventive maintenance systems- Yardi, 24/7, Angus Anywhere, etc.
• 3 years Facilities engineering department
• Experience in similar administrative position
• 2 years secretarial experience
• Business degree (Desirable)
• Report writing capability (Desirable)
• Construction or Facility Maintenance experience (Desirable)
• 3 years staff management experience (Desirable)
• Accounting experience with Quickbooks (Desirable)
• Consistent, punctual and regular attendance.
• Professional image and demeanor.
• Strong ability to work well with co-workers and supervisors in a team environment

 

WORKING CONDITIONS/WORK SCHEDULE:

• Must be able to lift and move up to 10 pounds routinely.
• Must be able to work Mon. thru Fri. 9:00 am – 2:30 pm.  Hours may vary due to project requirements such as special event schedules, season preparation, etc.
• Advance notice will be given for schedule changes whenever possible.

 

COMPENSATION RANGE:

• Hourly Rate: $24.25 - $25.50 /hour
• This is a temporary, part-time position that is not eligible for company health and welfare benefits.
• In addition to the hourly wage, the Club provides a 401(k) with employer match, employee parking, employer-provided game tickets to home games, employee discounts on merchandise, employee assistance program, and so much more!
• All benefits are subject to eligibility requirements and the terms of official plan documents, which may be modified or amended at any given time.

 

APPLICATION PROCESS:

• Applications will be reviewed on a rolling basis but must be received by November 3rd, 2025. Please note that this is just an estimate, and the posting may be removed or extended at any time.
• The estimated time to complete the recruitment process will be by December 1st, 2025.
• A note for Colorado Rockies employees:
• Please  apply via the internal job board in UKG by following these prompts: MENU > MYSELF > MY COMPANY > VIEW OPPORTUNITIES > select the position > CONSENT > APPLY NOW
• If you cannot access UKG, please list your most recent Manager as an Employee Reference on your application. 

 

EQUAL OPPORTUNITY EMPLOYER:

Rockies baseball is for everyone! We pride ourselves on hiring, developing, and promoting talent as an Equal Employment Opportunity Employer. All qualified applicants and employees will receive consideration for employment or promotion without regard to race (including, but not limited to, traits historically associated with race, such as hair texture and length and/or protective hairstyles), color, national origin, gender identity, gender expression, sexual orientation, familial status, marital status, ancestry, age (40+), creed, religion, disability, veteran status, pregnancy/childbirth and related conditions, or any other category or activity protected by law. In addition, we will endeavor to provide reasonable accommodation to otherwise qualified job applicants and employees with known physical or mental disabilities in compliance with the ADA. All employment and promotion decisions will be decided on the basis of qualifications, merit, and business needs.

 

ExperiencePreferred

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.