The Major League Baseball Players Alumni Association (MLBPAA) seeks an Administrative Assistant to manage complex calendars, coordinate travel, support presentations and special projects and serve as a trusted partner who understands priorities and maintains confidentiality. A successful candidate is self-motivated, quick-thinking, flexible, and able to juggle responsibilities with an emphasis on organization and attention to detail.
MLBPAA Benefits & Perks
- Employer-paid medical, dental, and vision coverage for employees (available after 60 days)
- Employer-paid life insurance, short-term disability, and long-term disability coverage
- 401(k) and Roth 401(k) retirement plans with employer match
- Generous paid time off and paid holidays
- Employee wellness program
- MLB game tickets
- Additional benefits include LifeLock protection, tuition reimbursement, and more!
Responsibilities:
- Coordinate scheduling and calendar management for CEO
- Arrange and manage travel, including flights, hotels, ground transportation, and itineraries as needed
- Prepare and submit expense reports
- Organize and support staff meetings, business leads and research, and leadership meetings
- Act as a point of contact between executives and internal and external colleagues including MLBPAA members, donors and industry colleagues.
- Provide administrative support to Executive Team as needed
- Prepare presentation decks and assist with project coordination for key initiatives such as Board of Directors meetings, etc.
- Organize Board committee calls and take minutes accordingly
- Support ad hoc requests and special projects as required
Qualifications & Preferred Skills:
- Experience supporting senior executives in an administrative capacity
- Proficient in Microsoft Office Suite
- Self-motivated, collaborative, and able to thrive in fast-paced environments
- Positive attitude and work well both independently and collaboratively
- Strong organizational, time management, and multitasking skills
- High degree of professionalism, discretion, and confidentiality
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
