MaxBP
Executive Assistant / Event Coordinator - Onsite, Portland OR
MaxBP - Entry Level
Portland, OR
Administrative/Executive Assistant · Community Relations · Event/Venue Booking
$70,000 - $75,000 / year
0
2
days ago
Executive Assistant and Event Coordinator
Location: Portland, OR, onsite
Hours: 40 hours per week
Hours: 40 hours per week
Our innovative client designs and builds advanced baseball training machines used by players and teams looking to elevate performance. We’re a hands-on, fast-moving company where precision, organization, and follow-through matter.
What You’ll Do
- Manage calendars, scheduling, and internal coordination
- Handle email communication and basic correspondence
- Coordinate Travel arrangements for key personnel and sales meetings
- Maintain files, documents, and internal records
- Assist leadership with day-to-day administrative needs
- Plan and coordinate event logistics (booth setup, materials, schedules)
- Manage shipping of equipment, displays, and promotional items
- Order and organize event materials (tables, signage, swag, etc.)
What We’re Looking For
- 5+ years of administrative or office support experience, including event or meeting management
- Highly organized with strong attention to detail
- Strong written and verbal communication skills
- Comfortable juggling multiple priorities
- Proficient in Microsoft Office / Google Workspace
- Self-starter who works well independently
- Ability to travel and work flexible hours around events
- Hands-on mindset—willing to jump in and get things done onsite
- Strong communication with vendor coordination skills
- This role is in office with some flexibility for remote work on occasion.
Nice to Have
- Experience supporting a small business or startup
- Event Planning for Conventions and Tradeshows
Why This Role Works
- Direct support of CEO and CRO
- Direct exposure to a growing sports technology company
- Great fit for someone who enjoys fast-paced, hands-on work
