SUMMARY
The Ticket Office Manager oversees the overall daily operation of the Ticket Office and event ticketing activities for the venue.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

Manage the overall operation of the Ticket Office by providing for the sale and accounting of all tickets and serving as the principal venue contact with Ticketmaster. Assure compliance with all service standards, contract provisions and obligations.
Prepare all ticket builds and event set-ups within the Ticketmaster system for new events accurately and timely and with attention to detail. Proof-read and send audits for approval with event promoters and organizers prior to events going on-sale. Communicate any changes in scaling or gross potential to vested departments.
Maintain close communication and collaboration with the venue primary tenants to coordinate the programming, processing and distribution of season tickets, group tickets and individual game sales. Monitor and become aware of all special ticket offerings the tenant may institute.
Process comp ticket requests oversee sponsor & client ticket bank usage and distribute box seat tickets.
Prepare, staff and supervise the ticket office(s) for daily window ticket sales. Supervise the ticket office personnel including scheduling, training, safety, appraisal and or discipline, and complete payroll entries.
Assure the proper accounting of all money and tickets for events, including but not limited to: daily balancing of ticket sellers, daily sales reports, daily accounting reconciliations, ticket office accounts receivables, staff overage/shortage logs, and deposits.
Handle complaints, solve ticket problems and provide customer service to patrons in a fair, professional and courteous manner.

OTHER RESPONSIBILITIES include but are not limited to the following.

Coordinate event information between the promoter, facility personnel and the client’s ticketing representative in a timely manner. Manage the communication of ticket sales, announcement and on-sale schedules, as well as price scaling to venue staff.
Coordinate with the Marketing Department to determine optimal announcement and on-sale dates within standard industry practices.
Prepare ticket office reports for and assist in event settlements with promoters. Archive event ticket reports, sales and demographic information to establish post-event files.
Maintain the security of the cash vault and an accurate inventory of all ticket stock.
Assist with the collection and recording of event trend information, including gross comparison statistics.
Submit and coordinate the scheduling of Ticketmaster Ticket Alerts and CENs.
Maintain and regularly update calendars, electronic messaging, marketing pieces and other ticket office materials and equipment with pertinent event information, sales dates, prices, and times.
Actively participate in executive team and weekly operations meetings. Develop and maintain a harmonious working relationship with all other departments.
Supervise group sales efforts in a manner that will maximize revenue.
Related duties as required or assigned.

SUPERVISORY RESPONSIBILITIES
Directly supervise all ticket office staff including ticket sellers and ticket office leads. Carries out supervisory responsibilities in accordance with VenuWorks policies and applicable laws.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Able to work an event-driven schedule including days, nights, weekends, and holidays when applicable.
A demonstrated ability to follow directions and complete assigned tasks with a minimum amount of instruction and supervision is essential.
Ability to organize workflow and meet established deadlines.
Customer Focus: Is dedicated to meeting and/or exceeding the expectations and requirements of internal and external customers. Maintains a professional appearance and presentation.
Integrity and Trust: Is widely trusted and is seen as a truthful individual who keeps confidences, admits mistakes, doesn’t misrepresent him/herself and is highly respectful of others.
Communication: Consistently exhibits courteous, respectful, non-defensive and appropriate communications. Presents information in a concise and understandable format.
Teamwork: Works cooperatively with others in the accomplishment of joint tasks and common objectives. Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.
Ability to make effective management decisions immediately without supervision.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree from a four-year college or university in accounting, business administration, public assembly management or marketing; or minimum two years’ related experience and/or training in any aforementioned field.
A minimum of (2) years’ experience with electronic ticketing platforms with preference given towards proficiency in operating Ticketmaster.
Proficiency in ticket accounting and finance procedures, including record keeping and reconciliation.
Proficiency with MS Office programs including Excel, Word and PowerPoint required
A minimum of (1) year of direct supervisory experience.
Other combinations of experience and education that meet these requirements may be substituted.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess current, valid driver’s license and a current working cellphone with a number that can be accessed by building management personnel for business contact purposes.

LANGUAGE SKILLS

Ability to communicate effectively orally and electronically.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to speak and understand English.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of math on an Excel spreadsheet, calculator, ten key adding machine, or cash register such as discounts, interest, commissions, proportions, and percentage.
Ability to add, subtract, multiple and divide in all units of measure, using whole numbers, common fractions and decimals.

COGNITIVE SKILLS/REASONING ABILITY

Ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to remember previously learned material such as specifics, criteria, techniques, principles and procedures, grasp and interpret the meaning of the material and use learned material in new and concrete situations.
Ability to break down material into its component parts so that its organizational structure can be understood.
Ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards.
Ability to put parts together to form a new whole or proposed set of operations.
Ability to relate ideas and formulate hypotheses.
Ability to appraise judgments involved in the selection of a course of action.
Ability to identify choices and potential outcomes, determine the importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.
Ability to solve complex problems with sensitivity and diplomacy, while displaying decisive executive leadership.
Ability to maintain a calm, composed presence in an often fast-paced environment where multiple tasks, events and stimulus may occur simultaneously.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

Ability to perform the following physical activities: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions.
The employee must regularly lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
The employee must be able to travel distances on foot quickly and tend to a variety of needs while on site at the venues.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Perform duties in a well-ventilated, well-lighted and temperature-controlled office environment.
Noise level is minimal in daily work environment, but can be very loud during specific events such as concerts, sporting events, monster trucks, etc.

CONCLUSION

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. This is not an all-inclusive list of responsibilities, duties, and skills required of personnel so classified.

VenuWorks is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

VenuWorks of Evansville Indiana