SUMMARY
Under the supervision of the Finance Director, the Senior Finance Manager is responsible for all financial activity of the building including financial management and control, accounting and bookkeeping, internal auditing, purchasing, payroll and other general financial duties. This person will monitor controls established to safeguard assets and properly record revenues and expenditures according to GAAP. This position requires the ability to work varied hours/days, including evenings, weekends and holidays as needed. Schedule is based on event demands and is subject to change. Onsite attendance during large events will be required to guarantee successful, efficient and quality operations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Provide overall financial direction to the venue and maintain appropriate financial controls related but not limited to; accurate reporting; separation of duties, authorization of transactions, retention of records, and physical safeguards to protect the assets of the venue.
2. Oversee financial reporting, cash flow projections, accounts receivable, accounts payable, general ledger activities, insurance, ticket office activities, purchasing activities, employee expense reimbursements, and event settlements.
3. Provide accurate and timely reports, including but not limited to; monthly income statements, balance sheets, aging and receivable summaries, event profit and loss reports, and ad hoc financial reports to management, the client, and VenuWorks’ corporate office.
4. Assist the Finance Director with preparation of annual operating and capital budgets and obtain line-item detail from appropriate department heads.
5. Serve as the main point of contact for VenuWorks’ human resources and payroll provider.
6. Have a complete understanding of all event contracts and the terms of settlement related to venue events. Enforce compliance with the terms of each contract and ensure that each client provides the proper certificates of insurance and tax exemption documentation. Participate in event settlement activities as requested by the Executive Director and finalize all financial settlements in a timely manner upon completion of events.
7. In conjunction with the VP of HR, serve as a first contact with VenuWorks' PEO, Paychex. Submit documentation necessary to maintain compliance with all employment regulations. Provide information necessary for all payroll or other employment related processing and administration.
8. Assist in various Human Resource functions including new-hire onboarding and background screening for all full- and part-time staff in accordance with VenuWorks policies.
9. Assist in processing bi-weekly payroll for all full-time and part-time staff.
OTHER RESPONSBILITIES
1. Maintain oversight of operating and ticket office checking accounts, saving accounts, petty cash, and other assets with accuracy and reliability, providing timely deposits and disbursements.
2. Serve as primary contact providing financial information requested by external auditors and the client.
3. Greet the public and clients in a courteous manner, help resolve customer problems as necessary, and provide appropriate information to venue patrons in carrying out the day-to-day responsibilities inherent with this position.
4. Participate in the preparation of annual performance appraisals for appropriate staff as applicable.
5. Perform other duties, projects, and special functions as requested by the Associate Executive Director and/or Finance Director
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
1. Work hours and schedule are generally Monday – Friday 9:00am to 5:30pm but will vary according to event schedules and the needs of the department and may include holidays, evenings and weekends.
2. A demonstrated ability to follow directions and complete assigned tasks with a minimum amount of instruction and supervision is essential.
3. Ability to organize workflow and meet established deadlines.
4. Customer Focus: Is dedicated to meeting and/or exceeding the expectations and requirements of internal and external customers. Maintains a professional appearance and presentation.
5. Integrity and Trust: Is widely trusted and is seen as a truthful individual who keeps confidences, admits mistakes, doesn’t misrepresent him/herself and is highly respectful of others.
6. Communication: Consistently exhibits courteous, respectful, non-defensive and appropriate communications. Presents information in a concise and understandable format.
7. Teamwork: Works cooperatively with others in the accomplishment of joint tasks and common objectives. Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.
EDUCATION and/or EXPERIENCE
1. Bachelor’s Degree from a four-year college or university in accounting, or other Business degree with relevant experience.
2. Four years of general business accounting experience.
3. Proficiency in payroll processing and related reporting.
4. Proficiency in accounting software.
5. Proficiency with MS Office programs, particularly Excel and Word.
6. Demonstrated knowledge of generally accepted accounting principles.
CERTIFICATES / LICENSES / REGISTRATIONS
1. Must possess current, valid driver’s license and a current working cellphone with a number that can be accessed by building management personnel for business contact purposes.
2. Certification or designation such as CPA, CIA, etc. is not necessary, but preferred.
LANGUAGE SKILLS
1. Ability to communicate effectively orally and electronically.
2. Ability to read and comprehend instructions, correspondence, and memos.
3. Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
4. Ability to write reports, business correspondence, and procedure manuals.
5. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
6. Ability to speak and understand English.
MATHEMATICAL SKILLS
1. Keen understanding of accounting principles and practices and ability to provide accurate financial reports, identify areas of concern, and forecast future projections.
2. Strong cash-handling skills.
3. Good overall skills in working with numbers.
4. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
5. Ability to apply concepts of math on an Excel spreadsheet, calculator, ten key adding machine, or cash register such as discounts, interest, commissions, proportions, and percentage.
6. Ability to add, subtract, multiple and divide in all units of measure, using whole numbers, common fractions and decimals.
COGNITIVE SKILLS/REASONING ABILITY
1. Ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment.
2. Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
3. Ability to remember previously learned material such as specifics, criteria, techniques, principles and procedures, grasp and interpret the meaning of the material and use learned material in new and concrete situations.
4. Ability to break down material into its component parts so that its organizational structure can be understood.
5. Ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards.
6. Ability to put parts together to form a new whole or proposed set of operations.
7. Ability to relate ideas and formulate hypotheses.
8. Ability to appraise judgments involved in the selection of a course of action.
9. Ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.
10. Ability to solve complex problems with sensitivity and diplomacy, while displaying decisive executive leadership.
11. Ability to maintain a calm, composed presence in an often fast-paced environment where multiple tasks, events and stimulus may occur simultaneously.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
1. Ability to perform the following physical activities: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions.
2. Ability to manipulate necessary office equipment, computer software and peripherals.
3. Must be able to work flexible hours including evenings, weekends and holidays.
4. Work is classified as light with the requirements of exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
1. Perform duties in a well-ventilated, well-lighted and temperature-controlled office environment.
2. Noise level is minimal in daily work environment, but can be very loud during specific events such as concerts, sporting events, monster trucks, etc.
CONCLUSION
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. This is not an all-inclusive list of responsibilities, duties, and skills required of personnel so classified.
VenuWorks is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.
