SUMMARY
This position entails a variety of accounting and payroll responsibilities including accounts receivable, accounts payable, processing bi-weekly payroll, onboarding new staff, and functioning as the primary assistant to the Senior Finance Manager.  Additional duties include account reconciliations, enforcing purchasing procedures and other general financial tasks under the direction of the Chief Financial Officer.  

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
1.    Enter bills into accounting system, monitor for proper approvals and code to general ledger.
2.    Process accounts payable checks in a timely manner and ensure proper documentation is kept on file.
3.    Post daily deposits for ticket sales and food and beverage sales in a timely manner and follow up on any discrepancies or questions. 
4.    Prepare invoices to customers to be distributed by the appropriate department.  Initiate collections conversations with management, or customer regarding past-due accounts. 
5.    Complete month-end accounting entries including but not limited to; entering payroll, adjusting inventories to match the physical count, recording expense accruals, recognizing prepaid expenses, and entering event settlements from live entertainment events.
6.    Process employee payroll on time and through the appropriate channels with strict attention to detail. Manage external time keeping software to ensure accuracy and ease of use and functionality. Maintain general ledger with regard to payroll transactions, including multiple allocations to buildings, departments, and events.
7.    Complete HR reporting documents and coordinate with third party PEO. Ensure accurate recordkeeping in accordance with company policy and requirements of third party PEO. Verify accurate reporting of payroll hours with the appropriate management personnel prior to processing payroll.
8.    Communicate company employment policies and procedures as directed by VenuWorks and/or Finance Director.  
9.    Assist in ensuring all OSHA compliance logs are to date.
10.  Related duties required or assigned

OTHER RESPONSIBILITIES
1.    Participation in venue events in various capacities, possible nights and weekends.
2.    Report and remit all sales tax reports on time and accurately. 
3.    Collect and assist in compiling and communicating financial results to management. Assist in the analysis and reporting of financial status including income statement variances to budget.

SUPERVISORY RESPONSIBILITIES 
No supervisory duties.

 

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
1.     Work hours and schedule are generally Monday – Friday 9:00am to 5:30pm but will vary according to event schedules and the needs of the department and may include holidays, evenings and weekends. 
2.     A demonstrated ability to follow directions and complete assigned tasks with a minimum amount of instruction and supervision is essential. 
3.     Ability to organize workflow and meet established deadlines.  
4.     Customer Focus:  Is dedicated to meeting and/or exceeding the expectations and requirements of internal and external customers. Maintains a professional appearance and presentation. 
5.     Integrity and Trust:  Is widely trusted and is seen as a truthful individual who keeps confidences, admits mistakes, doesn’t misrepresent him/herself and is highly respectful of others.
6.     Communication: Consistently exhibits courteous, respectful, non-defensive and appropriate communications. Presents information in a concise and understandable format.
7.     Teamwork: Works cooperatively with others in the accomplishment of joint tasks and common objectives.  Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.

EDUCATION and/or EXPERIENCE 
1.    Bachelor’s Degree from four-year College or university in accounting, business administration, or related is preferred.
2.    A minimum of two years (2) experience in general business accounting experience, as well as experience with payroll processing and related reporting.
3.    Proficiency in PC-based accounting systems desired. 
4.    Demonstrated knowledge of accounting practices using generally accepted accounting principles preferred.
5.    Other combinations of experience and education that meet these requirements may be substituted. 

CERTIFICATES, LICENSES, REGISTRATIONS 
1.     Must possess current, valid driver’s license and a current working cellphone with a number that can be accessed by building management personnel for business contact purposes. 
2.     Must have excellent computer skills, including experience with the Microsoft Office programs, such as Word, Excel, and PowerPoint.

LANGUAGE SKILLS   
1.     Ability to communicate effectively orally and electronically.
2.     Ability to read and comprehend instructions, correspondence, and memos.
3.     Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
4.     Ability to write reports, business correspondence, and procedure manuals.
5.     Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
6.     Ability to speak and understand English.

MATHEMATICAL SKILLS 
1.     Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
2.     Ability to apply concepts of math on an Excel spreadsheet, calculator, ten key adding machine, or cash register such as discounts, interest, commissions, proportions, and percentage.
3.     Ability to add, subtract, multiple and divide in all units of measure, using whole numbers, common fractions and decimals.

1.    Ability to recognize casual relationships, disseminate between behavior mechanisms, and identify elements that are relevant to the validation of a judgment. 

2.    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. 

3.    Ability to remember previously learned material such as specifics, criteria, techniques, principles and procedures, grasp and interpret the meaning of the material and use learned material in new and concrete situations. 

4.    Ability to break down material into its component parts so that its organizational structure can be understood. 

5.    Ability to judge the value of material for a given purpose on the basis of consistency, logical accuracy, and comparison to standards. 

6.    Ability to put parts together to form a new whole or proposed set of operations. 

7.    Ability to relate ideas and formulate hypotheses. 

8.    Ability to appraise judgments involved in the selection of a course of action. 

9.    Ability to identify choices and potential outcomes, determine importance of outcomes, combine information to prioritize options and make decision based on best and most important choice.   

10.  Ability to solve complex problems with sensitivity and diplomacy, while displaying decisive executive leadership. 

11.  Ability to maintain a calm, composed presence in an often fast-paced environment where multiple tasks, events and stimulus may occur simultaneously. 

PHYSICAL DEMANDS  
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  
1.     Ability to perform the following physical activities: stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions.
2.     Ability to manipulate necessary office equipment, computer software and peripherals.
3.     Must be able to work flexible hours including evenings, weekends and holidays.
4.     Work is classified as light with the requirements of exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently and/or a negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work.    

WORK ENVIRONMENT  
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
1.     Perform duties in a well-ventilated, well-lighted and temperature-controlled office environment.
2.     Noise level is minimal.
 

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position.  This is not an all-inclusive list of responsibilities, duties, and skills required of personnel so classified.  

 VenuWorks is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.