This position entails a variety of accounting and payroll responsibilities including accounts receivable, accounts payable, processing bi-weekly payroll.  Additional duties include account reconciliations, enforcing purchasing procedures and other general financial tasks under the direction of the Finance Director.  
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  (Other duties may be assigned.)

1.    AP/AR:  Perform all Accounts Payable functions including processing check requests on a regular basis; accurately review, code, and process vendor invoices; review and reconcile invoice discrepancies; address and respond to vendor inquiries; produce annual 1099 forms.  Reconcile A/R ledger monthly and create invoices as needed. Initiate collections conversations with appropriate department, management, or customer regarding past-due accounts.

2.    BANKING:  Ensure all deposits and disbursements are posted accurately and follow up on any discrepancy or questions.  Analyze, process, and reconcile all cash-related transactions to monthly bank reconciliations and financial reports.

3.    JOURNAL ENTRIES: Prepare, review and post journal entries; determine appropriate accruals to be made monthly Process accounts payable checks in a timely manner and produce annual 1099 forms.

4.    REPORTING:  Assist Director with review of monthly financial results (variance analysis) and internal reporting requirements.

5.    PAYROLL:  Process employee payroll on time and through the appropriate channels with strict attention to detail. Manage external time keeping software to ensure accuracy and ease of use and functionality. Maintain general ledger with regard to payroll transactions, including multiple allocations to buildings, departments, and events.  Verify accurate reporting of payroll hours with the appropriate management personnel prior to processing payroll.

 OTHER RESPONSIBILITIES

1.    Participation in venue events in various capacities, possible nights and weekends. Software conversion data analysis and entry.

2.    Report and remit all sales tax estimates and reports on time and accurately. Reconcile payable reports each month to follow up on open purchase orders. Manage and distribute monthly budget reports to department heads accurately and on time.

3.    Maintain customer and event database to ensure information is accurate, including billing addresses, wire or ACH data, and event details.

4.    Review for discrepancy and accuracy, balance, and enter sales data from various POS and ticketing systems to general ledger accounting system timely and accurately.
5.    Perform monthly, quarterly, and annual accounting activities including reconciliations of bank and credit card accounts, review of financial reports and support as necessary, including reconciliation of prepaid and accrual accounts.

6.    Collect and assist in compiling and communicating financial results to management. Assist in the analysis and reporting of financial status including income statement variances to budget.

To perform this job successfully, an individual must be able to perform each of the essential duties satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required.  A demonstrated ability to follow directions and complete assigned tasks with a minimum amount of instruction and supervision is essential. Ability to organize work flow and meet established deadlines.  This position requires skill in meeting and/or exceeding the expectations, being articulate with well-developed communication skills and personal poise. This position requires excellent teamwork skills, working cooperatively with others in the accomplishment of joint tasks and common objectives.  Contributes to a positive work environment, fosters collaboration and provides a tangible contribution.

 

Work hours and schedule are generally Monday – Friday 9:00am to 5:30pm but will vary with attendance during events and may include holidays, evenings and weekends.

 

EDUCATION and/or EXPERIENCE 

1.    Bachelor’s Degree from four-year College or university in accounting, business administration, or related.

2.    A minimum of two years (2) experience in general business accounting experience, as well as experience with payroll processing and related reporting.

3.    Proficiency in PC-based accounting systems desired. 

4.    Demonstrated knowledge of accounting practices using generally accepted accounting principles preferred.

5.    Other combinations of experience and education that meet these requirements may be substituted. 

CERTIFICATES, LICENSES, REGISTRATIONS 

Applicant must possess current, valid driver’s license and a current working telephone with a number that can be accessed by building management personnel for business contact purposes.  Must have excellent computer skills, including experience with the Microsoft Office programs, such as Word, Excel, and PowerPoint.

      

LANGUAGE SKILLS   

Ability to read, analyze and interpret instructions, general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 

 

Ability to add, subtract, multiple and divide in simple and complex equations.  Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.