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Office Coordinator | Rio Rancho Event Center - Spectra (Rio Rancho · NM)

Spectra jobs
Sports Jobs in Rio Rancho · NM
Accounting and Finance: CFO
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Overview
The Office Coordinator at the Rio Rancho Events Center is responsible for providing operational support to the Director of Finance, Box Office Manager and other staff as needed. This position coordinates a variety of complex administrative, as well as accounting and box office duties.

Responsibilities
  • Accounts Payable data entry, reconciliation, and check printing
  • Accounts Receivable data entry, invoice preparation, and cash receipts processing
  • Coordinate the hiring process for new employees and assist with HR duties
  • Assist with various event related duties 
  • Assist with basic payroll functions and reporting
  • Assist Box Office with selling tickets
  • Responsible for balancing box office revenue and preparation of daily sales reports.
  • Assist with preparation of all required Box Office reports
  • Responsible for compiling and recording daily Box Office Sales and weekly Ticketmaster receipts
  • Assist with set-up and maintenance of proper Box Office procedures 
  • Answer, screen, and direct phone calls
  • Provide general administrative support under direction from the General Manager, Directors, and Managers
  • Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies

Qualifications
  • Previous office management or executive support experience preferred
  • Ability to work a flexible schedule including nights, weekends, and holidays, in addition to traditional business hours, as required.
  • Communicate clearly and concisely in the English language, both orally and in writing
  • Proficient in Microsoft Office, Word, Excel, and Outlook required.
  • Consistent and reliable attention to detail, accuracy and validity
  • Demonstrated ability to work as part of team and with all levels of management
  • Strong customer service, organizational and interpersonal skills required
  • Demonstrated ability to prioritize and meet strict deadlines
  • Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
  • Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner

Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/
 
We are strengthened by our differences and united by making a difference. Spectra embraces diversity, equity, and inclusion. We are committed to building a team that represents a variety of backgrounds, perspectives, and the communities that we serve. We strive to create an inclusive culture and equitable workplace where all employees feel valued and can bring their whole selves to work. Not only is it the right thing to do, but we know that diverse, equitable and inclusive teams invite deeper collaboration and understanding, spark greater innovation and achieve higher employee satisfaction.
 
Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply.