Overview

We are seeking a dedicated and detail-oriented Sr. Payroll Coordinator to join our team. This critical role involves managing the payroll processes for multiple pay groups within our organization, ensuring timely and accurate payroll for our worksite employees. The ideal candidate will be kind, dependable, and a true team player who thrives in a fast-paced environment. Not a requirement, but certainly a plus if you are familiar with Canadian payroll as well—please mention!

This role pays an hourly rate of $26.00-$30.00

Benefits for Full-Time roles: Health, dental, and vision insurance; 401(k) savings plan; 401(k) matching; and paid time off (vacation days, sick days, and 11 holidays).

This position will remain open until July 31, 2026.

Responsibilities

• Oversee and manage payroll for 10-15 distinct pay groups, covering a total of 1,500-3,500 worksite employees.
• Ensure timely and accurate processing of payroll, including salaries, bonuses, deductions, taxes, and other related elements.
• Coordinate with various departments (e.g., HR, finance) to gather necessary payroll data, resolve discrepancies, and maintain accurate records.
• Review payroll data for accuracy, ensuring that all transactions comply with company policies and legal regulations.
• Verify timekeeping records and ensure accurate calculations of hours worked, overtime, and other pay-related factors.
• Conduct regular audits to identify and correct errors or inconsistencies in payroll data.
• Ensure payroll practices are in full compliance with federal, state, and local regulations, including tax laws and labor standards.
• Prepare and submit payroll reports to management and regulatory bodies as required.
• Maintain up-to-date knowledge of payroll-related laws and regulations to ensure ongoing compliance.
• Work closely with HR and other departments to ensure seamless integration of payroll with other employee benefits and records.
• Assist in training and mentoring junior payroll staff or colleagues to foster a collaborative and supportive work environment.
• Act as a point of contact for employees regarding payroll-related inquiries, providing clear and courteous assistance.
• Adhere to strict payroll deadlines to ensure timely distribution of employee paychecks.
• Manage the payroll calendar, ensuring all activities are completed on schedule, including year-end processes and reporting.
• Demonstrate reliability and consistency in managing payroll tasks, ensuring all responsibilities are handled with precision and care.
• Proactively identify potential payroll issues and develop solutions to prevent disruptions to payroll processes.
• Uphold a culture of kindness and respect in all interactions with employees, colleagues, and external stakeholders.
• Provide exceptional customer service by addressing payroll tax-related inquiries promptly and professionally.
• Maintain the highest standards of integrity and ethics in all aspects of payroll tax management, ensuring that the company’s obligations are met with transparency and accuracy.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, human resources, or a related field, preferred.
• 2-4 years of payroll processing experience, including experience with multi-state payroll
• Payroll administration experience required.
• Experience managing payroll for a large employee base (1000+ employees) is highly desirable.
• Comprehensive knowledge of payroll processes, regulations, and compliance requirements.
• Familiarity with federal, state, and local payroll tax laws, as well as wage and hour regulations.
• Certified Payroll Professional (CPP), strongly preferred.
• Advanced knowledge of Microsoft Excel and other relevant payroll platforms.
• Strong analytical and problem-solving skills to analyze payroll data, identify trends, and make data-driven decisions.
• Proven ability to build and maintain relationships with team members at all levels of the organization, understanding needs, and delivering high-quality service.
• Excellent communication skills, including the ability to communicate complex payroll and tax-related information clearly and concisely.
• Adherence to ethical standards, ensuring confidentiality and fairness in all dealings with employee information.
• Ability to form a deep understanding of location needs, empathetic engagement, and proactive problem-solving to build strong relationships and drive overall success for both the customer and the organization.