Overview

The Receptionist/Administrative Assistant will be responsible for providing a broad variety of administrative tasks that facilitate the Executive Vice President and senior leadership team to effectively lead the department and organization, including special projects with a high-level of confidentiality and discretion.    

This role will pay a salary of $23.00.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

job expires 6/30/2024

Responsibilities

• Greet clients, visitors, and guests; determine the purpose of each person’s visit and direct or escort them to the appropriate location.
• Drafts written responses or replies by phone or email.
• Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
• Performs general administrative and clerical office support tasks.
• Organize travel arrangements for international and domestic travel.
• Review and reconcile Expense/Reimbursement Reports.
• Compile and exchange (and sometimes analyze) information for executives.
• Assist in implementation of department activities and communications, internal and external.
• Assist other department staff as requested with special projects or other duties as needed.

Qualifications

Qualifications / Required Skills / Experience

• Two years of college course work (preferably in business or related field) or equivalent administrative support experience.
• At least three years administrative support experience in a fast-paced environment managing multiple projects at one time.
• Proficient with Microsoft Office software applications including Outlook, Excel, PowerPoint, Word, and other office software including automated calendaring, and internet software.
• Handle multiple tasks simultaneously, excellent written and verbal communication skills, work independently, as well as cooperatively, in a fast-paced, deadline driven environment.
• Excellent organizational and follow-through skills with strong attention to detail.

Physical Requirements:

• Prolonged periods of sitting at a desk.
• Must be able to lift up to 15 pounds at times.