Overview

The Purchasing Manager is responsible for managing the day-to-day operations of the purchasing department.  This position is responsible for ensuring the effective management and operations of venue distribution/warehouse operations including inventory, receiving, purchasing/ordering, purchase order tracking, clean-up, transfers and equipment maintenance. 

This is a key position for the effective and profitable operation of the business. The employee must maintain excellent attendance and be available to work a variable event-driven schedule consisting of evenings and weekends. Open availability, professional presentation, outstanding interpersonal skills, self-direction and strong technical (computer and POS) aptitude required.  

This role will pay a salary of $48,000 to $55,000.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays)

Job expires 7/31/2024

Responsibilities

• Responsible for all aspects of product purchasing/ordering, receiving and distribution control for the venue.
• Ensures that established procedures for tracking purchase orders, requisitions, receiving dockets and perpetual inventory are maintained; reports any deviations.
• Responsible for independently initiating and authorizing any product orders and cancellations.
• Responsible for delivering proper distribution of product and equipment while adhering to the highest standards of sanitation. Maintains sanitation and organizational systems of all warehouse storage areas.
• Responsible for direction of receiving team to ensure all requisitioning for events, before, during and post-event break-down, warehouse returns, equipment storage, sanitation and maintenance.
• Facilitates the on-going training, development, mentoring and supervision of receiving team, in conjunction with other department managers; responsible for completing documentation of team member performance and attendance issues in accordance with company policy and practice and determining appropriate employment action, if necessary.
• Monitors product quality and ensure high level of guest service.
• Adheres to purchase order system for all orders received at warehouse; verifies proper specification, size, quantity, etc. of goods received; supervise proper labeling, dating and stocking of supplies.
• Oversees and ensures all appropriate stocking levels are met; rotates and maintains integrity of product.
• Ensures proper transfer process of product, including follow-up documentation.
• Ensures H.A.C.C.P. program is being adhered to.
• Works with venue managers to ensure proper stock levels are maintained.
• Conducts walk through of storage areas after the completion of the day to ensure all areas are clean.

Qualifications

• High School diploma or equivalent
• 3-5 years warehouse/purchasing or receiving experience preferred
• 3-5 years or more of management experience preferred
• Forklift certification preferred
• Ability to establish and maintain a working relationship with vendors, suppliers and third-party purveyors
• Ability to communicate with team, management and others in a clear, professional and courteous manner which fosters a positive, enthusiastic and cooperative work environment
• Ability to make sound and independent operations decisions (i.e. regarding work assignments staffing adjustments, and/or responding to technical, product or equipment challenges) quickly and under pressure
• Ability to communicate, read, and write in English
• Solid working knowledge of computer applications: Microsoft office, Outlook/Excel/Word, POS systems, timekeeping systems and Stratton Warren systems
• Ability to work well in a team-oriented, fast-paced, event-driven environment
• Ability to calculate basic math functions (addition, subtraction, multiplication, division, percentages) as they relate to POS cash/credit transactions, cash reconciliation and product inventory
• Ability to consistently adhere to the highest standards of integrity, professionalism, ethics and confidentiality