Overview

The Private Events Manager is responsible for leading the planning, coordination, and execution of large-scale, complex events from post-contract through final settlement. This role serves as the central point of coordination across departments, ensuring seamless event delivery, operational excellence, and strong financial performance. The Private Events Manager drives strategic execution, oversees logistics, and maintains high standards of quality and consistency across all events.

START DATE FOR THIS POSITION WILL BE ON OR AFTER JULY 1, 2026

Responsibilities

• Lead planning, strategy, and execution of large-scale, high-revenue, and complex events from initial planning through completion
• Serve as the primary point of contact post-contract, managing timelines, deliverables, and overall event execution
• Own event outcomes, including operational performance, financial results, and overall execution quality
• Oversee development and accuracy of BEOs, event timelines, and all supporting documentation
• Coordinate cross-functional communication across culinary, operations, AV, and facility teams to ensure alignment
• Plan and manage event logistics, including layouts, staffing plans, production requirements, and scheduling
• Advance event requirements with all internal and external stakeholders, including production needs, labor, and equipment
• Develop event layouts and floorplans as needed
• Identify operational efficiencies and proactively address risks to ensure seamless execution
• Maintain consistent standards of quality, presentation, and brand across all events
• Communicate post-event outcomes, challenges, and recommendations to senior leadership
• Support and mentor junior event staff, providing guidance, training, and performance feedback
• Collaborate with Sales to support retention, repeat business, and overall event success

Qualifications

• 3–5+ years of event management experience in a stadium, arena, convention center, hospitality venue, or similar environment
• Proven experience managing complex, high-volume events with multiple stakeholders
• Strong understanding of event logistics, production, and operational planning
• Experience with budgeting, forecasting, and financial reconciliation
• Proficiency in Microsoft Office; experience with Social Tables, or similar event planning software preferred
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Strong communication, organization, and problem-solving skills
• Ability to work flexible hours including nights, weekends, and holidays
• Ability to move heavy furniture/equipment as needed
• Other assignments designated by the Private Events Director