Overview

Finance Department Mission Statement:
“Our mission is to ensure the fiscal health and sustainability of the Miami Beach Convention Center through exceptional financial support, integrity, transparency, collaboration, driving revenue and cost-control initiatives”.

The Payroll Coordinator supports the Finance Department by ensuring timely and accurate payroll processing for all non-exempt and union employees, in compliance with company policies, CBAs, and applicable local, state, and federal laws. The role requires close collaboration with Human Resources, department managers, and external partners to maintain integrity and compliance across payroll functions.

The ideal candidate is highly organized, discreet with sensitive information, detail-oriented, and able to manage competing priorities in a deadline-driven environment.

This role pays an hourly rate of $23.00-$27.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until October 10, 2025.

Responsibilities

RESPONSIBILITIES:

• Act as a payroll liaison between Corporate Payroll and Finance Department for OVG at the Miami Beach Convention Center Facilities department. 
• Process and review biweekly payroll using ADP & union employees reporting, ensuring accurate calculation of wages, deductions, and adjustments.
• Collect and verify payroll data from timekeeping systems, including new hires, terminations, wage changes, and tax updates.
• Maintain and audit payroll records and documentation for accuracy and compliance.
• Manage & maintain time off policies in ADP, including accruals, eligibility, usage, and alignment with CBAs.
• Submit accurate reports and payments to union organizations; reconcile union deduction records.
• Process child support and garnishment orders in accordance with legal requirements.
• Assist with payroll-related audits by providing data and reports as needed.
• Prepare and distribute annual payroll tax forms such as W-2s and support year-end processes.
• Coordinate payroll-related benefit deductions and 401(k) deferrals with HR and Finance teams.
• Post journal entries to record payroll transactions and reconcile related balance sheet accounts monthly.
• Respond to employee inquiries related to pay, time off, and deductions in a timely and professional manner.
• Ensure compliance with FLSA, wage and hour laws, and company policies.
• Maintain and update payroll process documentation and standard operating procedures.
• Assist in reviewing and resolving payroll discrepancies or errors in a proactive manner.
• Support other Finance and HR projects and provide payroll coverage during peak periods or staff absences.
• Handle confidential information with the utmost professionalism and integrity.

SUPERVISOR RESPONSIBILITIES:

• This job has no supervisory responsibilities.

Qualifications

QUALIFICATIONS:

• In-depth knowledge of payroll processing regulations including federal, state, and local wage and hour laws.
• Experience interpreting and applying collective bargaining agreements (CBAs) in payroll scenarios.
• Familiarity with multi-state payroll tax rules and compliance requirements.
• Strong understanding of payroll general ledger (GL) coding and journal entries.
• Demonstrated ability to calculate and reconcile complex pay scenarios, including retroactive pay, shift differentials, and manual checks.
• Working knowledge of garnishments, levies, and other wage attachment procedures.
• Experience generating and interpreting payroll reports for audit, reconciliation, and budgeting purposes.
• Ability to troubleshoot and resolve payroll discrepancies with minimal supervision.
• Proven track record maintaining confidentiality of sensitive compensation and employee data.
• Ability to work under strict deadlines, especially during payroll cycles and year-end reporting.

EDUCATION AND EXPERIENCE:

• Associate’s or Barchelor’s degree in accounting, finance, or related field preferred.
• Minimum of three to five (3-5) of payroll experience, preferably with unionized and non-exempt employee populations.
• Experience with ADP Workforce Now highly preferred.
• Familiarity with CBAs and union payroll practices is a plus.
• A combination of education and experience that demonstrates the ability to perform duties effectively will be considered.

TECHNOLOGY SKILLS:

• Proficient in Microsoft Office Suite, particularly Excel (pivot tables, formulas, VLOOKUP).
• Experience using HRIS and payroll systems (ADP, Oracle, SAP, etc.).
• Comfortable with digital documentation, reporting tools, and file organization. 

CERTIFICATIONS (Preferred but not required):

• Fundamental Payroll Certification (FPC) – American Payroll Association
• ADP Certified Payroll Specialist
• Microsoft Excel Certification
• Certified Payroll Professional (CPP)

PHYSICAL DEMANDS:

These physical demands are representative of the physical requirements necessary for an employee to perform the essential functions of the Payroll Coordinator job successfully. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions.

While performing the duties of this job, the employee is regularly required to talk, hear, and use their hands. The employee is often required to sit for extended periods and occasionally walk, stand, bend, or reach. Vision requirements include close vision for reviewing data.

WORK SCHEDULE:

The typical work schedule is Monday through Friday, 8:30AM to 5PM. However, additional hours may be required during payroll processing weeks, audits, or to meet business needs. Must be available for occasional evenings, weekends, and holidays. Overtime will be compensated according to applicable labor laws.

DRESS CODE:

Employees are expected to maintain a professional, business casual appearance that reflects the standards and values of the organization. Attire should be neat, clean, and appropriate for a public-facing, professional environment. Good grooming and personal hygiene are essential to present a polished and respectful image at all times.