Overview

OVG is seeking an Operations Administrative Assistant to join the Operations team at David Booth Kansas Memorial Stadium. We are looking for a proactive, driven, and collaborative professional who will be responsible for assisting in all aspects of the Operations Department.  Under general supervision of the Assistant General Manager, will assist department with schedules, coordination of meetings, departmental and otherwise, prepare communications, such as memos, emails, invoices, reports, correspondence, create and maintain filing systems, both electronic and physical.

This role pays an hourly rate of $22.00-$25.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 5, 2025.

Responsibilities

• Manage the office of the operations department. Office supplies, break room supplies, computers, storage areas, décor.
• Be the lead for employee recognition program within the department.
• Responsible for Department payroll being correct and turned in on time. Which includes working with department managers for schedules, punches, and approvals.
• Be a department admin for the 24/7 software system.
• Work with Legal and Finance on vendor set up, payment, insurance, policies, and procedures
• Work with vendors from start to finish by setting up appointments, signing slips, checking on work.
• Help in scheduling meetings.
• Maintain schedule for conference and meeting spaces.
• Create and maintain a master schedule for staffing in the operations department.
• Help in creation, management, and scheduling of the Operations Manager on Duty program..
• Track spending of the entire department.
• Assist in safety coordination for department.
• Other duties as assigned.

Qualifications

• Computer skills working with Microsoft products.
• Must be adaptable with the ability to work under pressure to meet deadlines. 
• Strong verbal and written communication skills, with an expert ability to present and communicate new ideas and concepts.
• Extremely organized and detail oriented, resourceful, quick learner and able to handle multiple projects simultaneously.
• Exceptional experience in leading, motivating and developing employees.
• A high degree of personal integrity and consistently put the interests of the organization first.
• Must be a fierce communicator and cross-organizational collaborator.