Oak View Group
Office Manager | Part-Time | Canada Life Place
Overview
As Office Manager, the successful candidate should possess savvy business skills and be a highly motivated professional with a proven ability to establish excellent working relationships with various team members. The Office Manager will provide administrative support to all OVG departments (concessions, premium, and catering) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll; handling A/P and A/R responsibilities; assuring compliance in hourly employee personnel files; scheduling; and general clerical duties and GL entries. Perform month-end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets, and provide data and fiscal support to other departments within the company.
This role pays an hourly rate of $26.00-$28.00 CAD
Benefits for part-time roles: pension matching.
This position will remain open until August 7, 2026.
Responsibilities
- Provide general office/administrative/accounting support, including input of weekly cash and sales reports, A/P and A/R data entry, and event reporting.
- Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure T4 and T4-1 forms are complete and on file, and maintain employee deductions file.
- Provide accounting support to company departments. Reconcile sales reports prior to month-end postings. Oversee document coding. Calculate commissions earned.
- Collect data from multiple sources and generate reports of OVG's event operating results to the venue management team and the corporate Finance Department. Includes generating P&Ls, franchise season reports, catering activity recaps, and sales reports. Perform month-end closing, reconciliations, and entries.
- Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P, and A/R activities.
- Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event and payroll reporting by event types.
- Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers' compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, and interface with employees regarding basic employment issues.
- Relay any accounting, HR, employee relations, safety, policy, or procedural concerns and any situation that may result in disciplinary action to management in a timely and responsible manner.
Qualifications
- 3-5+ years of experience in an accounting position with an increasing level of oversight and responsibility.
- Previous experience in an HR or administrative role is preferred.
- Thorough understanding of accounting and financial reporting principles and practices.
- Demonstrate knowledge of payroll and tax issues and basic knowledge of employment law.
- High level of proficiency with computers in a Windows platform, Microsoft applications, and accounting/payroll/HRIS systems. Experience with Solomon, ADP, and/or Ceridian a plus. Extensive experience preparing accurate spreadsheets and reports.
- Consistent and reliable attention to detail, accuracy, and validity.
- Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
- Ability to successfully interact and collaborate with all team members professionally and supportively.
- Thorough understanding of accounting and financial reporting principles and practices.
- Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to the next level.
- Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.
- Ability to execute solid management decisions quickly and efficiently.
- Ability and willingness to work extended hours (i.e., evenings, weekends, holidays), as frequently required by event or business necessity.
- Ability to develop and maintain cooperative working relationships with company and business contacts.
