Overview

The Office Coordinator will provide administrative support to all OVG departments at the venue, as well as to the General Manager. This position coordinates a variety of complex administrative and clerical duties, as well as certain accounting duties.

This role pays an hourly rate of $23.00-$25.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until March 20, 2026.

Responsibilities

• Open administrative office at 8:30AM, Monday through Friday
• Accounts Receivable data entry, maintain Cash Receipts Log, Box Office Deposit Log, Cash Request Log, and clear checks in accounting software
• Answer, screen, and direct phone calls
• Respond to general customer questions or comments
• Provide general administrative support under direction from the General Manager, Directors, and staff
• Perform general administrative functions including mail distribution, photocopying, filing, ordering and maintaining office supplies
• Provide support to the Everett Public Facilities District Board of Directors including preparation of meeting agendas and minutes and other duties as needed
• Respond to public records requests received
• Assist Conference Center Sales Manager with client rental inquiries and contracting of events
• Process staff parking passes for campus
• Provide administrative support including typing correspondence, maintaining calendar, preparing contracts, compiling expense and other reports
• Coordinate general office activities; develop and recommend office procedures and systems; ensure smooth office operations. Manage postal machine and parking and security badging system; liaise with office equipment contractor for maintenance, service calls and supplies
• Assist with various event related duties as needed

Qualifications

• Previous office management or executive support experience preferred
• Communicate clearly and concisely in the English language, both orally and in writing
• Proficiency with computers in a Windows platform
• Advanced knowledge of MS Office applications (Word, Excel, Outlook, Teams, etc), with experience preparing accurate spreadsheets
• Consistent and reliable attention to detail, accuracy and validity
• Demonstrated ability to work as part of team and with all levels of management
• Ability to successfully interact and collaborate all team members professionally and supportively
• Demonstrated ability to prioritize and meet strict deadlines
• Demonstrated ability to adhere to strict levels of confidentiality, discretion and ethics
• Experience in composition of letters including business letters, memos and basic report preparation.
• Effective interpersonal skills to establish and maintain effective relationships with customers, employees, superiors and business contacts in a professional, timely and courteous manner