Overview

The Office Assistant will provide administrative support to the all Club departments at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to handling A/P and A/R responsibilities and general clerical duties. 

It is critical that the Office Assistant have the ability to multi-task, organize and prioritize tasks, and willingly assist other Club staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role pays an hourly rate of $19.00-$23.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until January 9, 2026.

Responsibilities

• Provide general office/administrative/accounting support including input of weekly sales reports, A/P and A/R data entry.
• Provide accounting support to company departments. Oversee document coding. 
• Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, A/P and A/R activities.
• Provide general office and clerical support: copying, filing, correspondence, telephone inquiries.
• Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management in a timely and responsible manner.
• Timely respond to member billing questions. 
• Monitor receivables aging and contact past due accounts.

Qualifications

• Bachelors degree in accounting, finance or related field.
• Two or more years’ experience in an accounting position with increasing level of oversight and responsibility.
• Thorough understanding of accounting and financial reporting principles and practices.
• Advanced proficiency with computers in a Windows platform including Microsoft applications. Experience preparing accurate spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate all team members professionally and supportively.
• Thorough understanding of accounting and financial reporting principles and practices.
• Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
• Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
• Ability to develop and maintain cooperative working relationships with company and business contacts.