Overview

The Office Administrator will provide administrative support to all departments (events, security, operations, box office, parking) at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties, and GL entries.  

It is critical that the Office Administrator have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role will pay an hourly wage of $15 to $17.00. 

For PT roles: Benefits: 401(k) savings plan and 401(k) matching.

job expires 6/30/2024

Responsibilities

• Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process weekly payroll, data entry, timekeeping verification, ensure W-4, I-9 forms are complete and on file; maintain employee deductions file.
• Provide accounting support to company departments.  
• Prepare and reconcile bank deposits.
• Provide general office and clerical support:  copying, filing, correspondence, telephone inquiries.
• Provide administrative support to the Parking Garage operations, including data entry into parking software.
• Assist in handling basic Human Resources functions: personnel file maintenance, submit workers compensation claims and maintain OSHA log, respond to initial unemployment claims, interface with employees regarding basic employment issues.
• Assist GM/AGM/Manager of Events with contract preparation and execution
• Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Director of Finance, AGM, GM) in a timely and responsible manner.
• Assist with event related duties as needed.

Qualifications

• Minimum of 2 years administrative assistant experience.
• Understanding of accounting and financial reporting principles and practices.
• Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.
• Proficiency with computers in a Windows platform including Microsoft applications: Word, Excel
• Experience preparing accurate spreadsheets and reports.
• Ability to consistently adhere to the highest standards of integrity, professionalism, ethics and confidentiality.
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate with all team members professionally and supportively.
• Excellent organizational and time management skills.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
• Ability to develop and maintain cooperative working relationships with company and business contacts.