Overview

The NPO Coordinator is a member of the HR team. This role is responsible for event staffing by generating leads and maintaining relationships with non-profit organizations and groups. This role will also provide administrative support to the HR team at the venue, as well as to the General Manager. Administrative duties may include, but are not limited to, scheduling, tracking attendance, and general clerical duties. The selected candidate will have full responsibility of all staff check-in on event days.

This role pays an hourly rate of $22.00-$24.00.

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until May 29, 2026.

Responsibilities

• Provide general office and administrative support.
• Recruit, onboard, and manage all NPO contracts and scheduling needs.
• Provide accounting support to company departments.
• Reconcile sales reports prior to month end postings.
• Oversee document coding. Calculate commissions earned.
• Provide scheduling assistance to all concessions roles and accurately track attendance according to the attendance point policy for all part-time staff.
• Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
• Regular communication with the operations leadership to fill vacancies in the schedule blocks.
• Respond quickly to unanticipated and frequent shift vacancies.
• Assess and evaluate shifting client needs as well as the skills, abilities, and qualifications of employees and candidates.
• Collaborate with the team and build effective relationships in order to create cohesion to ensure the clients we serve have appropriate staffing coverage at all times.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED equivalent.
• 1-2 years experience with Food and Beverage in an Event Venue.
• Experience working with not for profit organizations is preferred. 
• Consistent and reliable attention to detail, accuracy and validity.
• Ability to successfully interact and collaborate with all team members professionally and supportively.
• Ability to develop and maintain cooperative working relationships with company and business contacts.
• Excellent organizational and time management skills; ability to delegate tasks as required.
• Thorough understanding of accounting and financial reporting principles and practices.
• High level of proficiency with computers and Microsoft applications.
• Extensive experience preparing spreadsheets and reports.
• Ability to interact with a diverse spectrum of individuals calmly, professionally, and supportively.
• Ability to adhere to the highest standards of ethics, integrity, professionalism, and discretion.
• Ability to execute solid management decisions quickly and efficiently.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.