Overview

Oak View Group (OVG) is redefining live entertainment through innovation, excellence, and strategic partnerships. As part of this journey, the New Venue Activation Procurement Operations Specialist will support the end-to-end procurement process for launching and activating new venues across the enterprise. This role ensures seamless integration of procurement systems, supplier enablement, operational readiness, and process compliance to meet tight timelines and deliver high-quality outcomes for venue openings.

This position requires strong project coordination skills, a hands-on approach to procurement operations, and deep familiarity with Source-to-Pay platforms such as Coupa.

This role pays an annual salary of $81,000-$106,000 and is bonus eligible

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 26, 2025.

Responsibilities

Venue Launch Procurement Support

• Coordinate procurement activities required to activate new venues, including purchase requisitions, supplier onboarding, and order fulfillment.
• Partner with venue project teams, facilities, F&B, IT, and finance to ensure all operational procurement needs are met prior to go-live.
• Track and manage pre-opening procurement milestones, ensuring alignment with project timelines and budgets.

Supplier & System Enablement

• Lead supplier onboarding and enablement for Coupa, including compliance documentation, banking setup, and catalog management.
• Support the setup of approval workflows, user roles, and purchasing hierarchies for new venue teams.
• Facilitate training and documentation for local staff on procurement processes and tools.

Operational Readiness

• Ensure delivery, receipt, and invoicing processes are in place and tested prior to venue launch.
• Coordinate with logistics teams and suppliers to guarantee timely delivery of critical items.
• Help set up venue-specific procurement dashboards and operational reporting. 

Process & Compliance Support

• Ensure procurement activities follow company policies and internal controls.
• Maintain accurate records of contracts, POs, and supplier agreements related to venue activation.
• Identify and address any procurement roadblocks that could delay launch readiness.

Cross-Functional Collaboration

• Act as a procurement liaison to internal project managers, construction leads, and operations executives.
• Serve as a bridge between central procurement and local venue teams to ensure alignment and support.

Additional ad-hoc responsibilities will be needed as the program grows and matures, list above is not exhaustive.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Hospitality Management, or related field.
• 3–5 years of experience in procurement operations, project coordination, or venue pre-opening support.
• Hands-on experience with Coupa or similar Source-to-Pay tools required.
• Strong organizational skills with ability to manage multiple priorities under tight timelines.
• Excellent communication and stakeholder management skills.
• Experience in live entertainment, hospitality, or multi-site operations preferred.
• Willingness to travel for venue launches as needed (up to 50%).

Preferred Attributes:

• Passion for live entertainment, culinary innovation, and venue experience.
• Project & Time Management
• Procurement Systems Fluency (Coupa, NetSuite, etc.)
• Attention to Detail & Execution
• Cross-Functional Collaboration
• Problem-Solving Under Pressure
• Customer Service Orientation