Overview

The F&B Office Manager will provide administrative support to all OVG360 F&B departments (concessions, catering, culinary) at the venue, as well as to the Director of F&B. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, compiling and maintaining PCI compliance documentation, general clerical duties, and GL entries.  Perform month-end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets and provide data and fiscal support to other departments within the venue.

This role will pay a salary of $17 to $20.

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Open until 06.24.2024

Responsibilities

It is critical that the Office Manager has the ability to multi-task, organize and prioritize tasks, and willingly assist OVG360 staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

• Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process bi-weekly payroll, data entry, and timekeeping verification.
• Provide accounting support to venue departments. Reconcile sales reports prior to month end postings. Oversee document coding.
• Collect data from multiple sources and generate reports of OVG360 event operating results to venue management team. Includes generating Flash Reports, P&L’s, catering activity recaps and sales reports. Perform month end closing, reconciliations and entries.
• Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities.
• Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event.
• Provide general office and clerical support: copying, filing, correspondence, telephone inquiries.
• Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues.
• Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions Manager, Catering Manager, Executive Chef, Director of F&B) in a timely and responsible manner.
• All other duties as assigned by Director of F&B.

Qualifications

• Bachelor’s degree in accounting, finance or related field preferred.
• Two or more years’ experience in an accounting and/or office management position with increasing level of oversight and responsibility.
• Thorough understanding of accounting and financial reporting principles and practices.
• Demonstrate knowledge of payroll and tax issues, basic knowledge of employment law.
• Advanced proficiency with computers in a Windows platform including Microsoft applications, accounting/payroll systems. Experience with ADP a plus. Extensive experience preparing accurate spreadsheets and reports.
• Consistent and reliable attention to detail, accuracy, and validity.
• Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate all team members professionally and supportively.
• Excellent organizational and time management skills; ability to delegate tasks as required.
• Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
• Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
• Ability to adhere to highest standards of ethics, integrity, professionalism, confidentiality, and discretion/discernment. Ability to execute solid management decisions quickly and efficiently.
• Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
• Ability to develop and maintain cooperative working relationships with company and business contacts.