Overview

The Food & Beverage Office Admin will provide administrative support to all OVG departments (Sales, concessions, catering) at the venue, and reports directly to the Director Of Sales. Administrative duties may include, but are not limited to, ensuring smooth communication, accurate record-keeping, and efficient workflow across all departments. This role plays a key part in coordinating office logistics, supporting leadership with clerical needs, managing documentation, and fostering a professional, organized, and collaborative work environment.

Given the small size of the OVG onsite office, it is critical that the Office Manager have the ability to multi-task, organize and prioritize tasks, and willingly assist OVG staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

This role pays an hourly rate of $18.00-$20.00

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until December 31, 2025.

Responsibilities

• Provide general office, administrative, and event reporting.
• Serve as the primary administrative support for the Director of Sales and leadership team.
• Manage daily office operations, and internal communication.
• Maintain accurate filing systems (both digital and physical) for invoices and departmental reports.
• Manage inventory and ordering for office and event-related supplies.
• Coordinate internal meetings, prepare agendas, take meeting notes, and track action items.
• Assist in the preparation of reports, presentations, and event documentation as needed.
• Ensure compliance with company policies and support audits through document organization and timely submission of required materials.
• Serve as a communication bridge between departments, ensuring timely responses and proper follow-up on operational needs.
• Support special projects and events as assigned by the General Manager or Director of Sales.

Qualifications

• Minimum of 2–3 years of administrative or office management experience (hospitality or venue experience preferred).
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with financial or POS software (e.g., Square).
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong problem-solving skills with the ability to anticipate needs and take initiative.
• Demonstrated ability to work collaboratively across departments in a fast-paced environment.