Overview

The Finance Assistant will provide essential administrative and accounting support to the Finance Manager. This role will assist with payroll, accounts payable (A/P) and accounts receivable (A/R) processing, general ledger (GL) entries, HR and scheduling tasks, and other general clerical duties. The Finance Assistant will also support month-end closing activities, perform account reconciliations, and help ensure company assets and financial data are safeguarded and properly maintained.

This role pays an hourly rate of $25.00-$27.00

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until April 17, 2026.

Responsibilities

• Support payroll processing, including payroll input, reconciliations, and biweekly review.
• Process A/P and A/R transactions: code and enter A/P invoices, prepare and send A/R invoices, and maintain vendor and customer files.
• Apply customer payments to invoices and events.
• Provide general administrative and clerical support including mail distribution, office supply ordering, and other routine office tasks.
• Assist the Finance Manager with month-end close activities and account reconciliations.
• Reconcile sales reports and inventory data to ensure financial accuracy.
• Respond to client billing inquiries in a timely and professional manner.
• Monitor receivables aging reports and follow up on past-due accounts.
• Perform other duties as assigned by the Finance Manager or General Manager.

Qualifications

• Degree in Business, Accounting, or related field preferred, or equivalent work experience.
• Understanding of accounting and financial reporting principles and practices.
• Proficiency with Microsoft Office/O365 required.
• Experience with NetSuite and Coupa preferred.
• Strong attention to detail, accuracy, and efficiency; ability to meet deadlines.
• Excellent math, organizational, and communication skills.
• Ability to interact effectively with all levels of management.
• Demonstrated ability to work independently and handle multiple tasks.
• Payroll and scheduling system experience required.
• Must pass background and credit check per company guidelines.
• Able to communicate clearly and professionally in English, both orally and in writing.
• Experience in a fast-paced, high-pressure environment preferred.