Overview

The Event Coordinator is a key member of the Convention Center team, serving several departments. They are responsible for assigned administrative tasks, assisting the Event Managers, and managing the Exhibitor Services for tradeshow vendors. 

This role will pay an hourly rate of $18.00-$20.00 

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching

This position will remain open until January 9, 2026.

Responsibilities

• Covering front desk reception position two days a week. Answering phones, greeting clients, processing payments, and assisting Office Manager.
• Assist with guest or client questions as needed.
• Help office staff with filing, organizing, and other items as assigned by the Office Manager.
• Attend weekly staff meeting and production meeting.
• Perform a weekly audit of event diagrams, schedules, and details (event resumes) and provide feedback to Event Managers.
• Act as Manager on Duty during events as assigned, primarily during the evening and over the weekend. Coordinate all details of event as planned, including audio visual, food and beverage services, security, electrical, decorating, etc. Interact with clients and attendees.
• Act as Event Manager for smaller events, as assigned. Work with clients to create event diagrams, event resumes, and communicate event needs to convention center staff.
• Gain working knowledge of Momentus CRM and CAD programs.
• Oversee and manage the venue’s Exhibitor Services for all tradeshow events.
• Perform other duties as required.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is required. Training on Momentus and a CAD program will be provided.
• Operational characteristics of event management.
• Customer service practices.
• Work a flexible schedule including early mornings, days, evenings, overnight, weekends, holidays, extended (long) workdays and extended numbers of days.
• Communicate clearly and concisely in the English language, both orally and in writing.
• Plan, service, and supervise events.
• Troubleshoot problems during events as they arise.
• Establish and maintain effective working relationships with staff, contractors, and venue users.
• Ability to multi-task.
• Ability to work independently and remain flexible in role.
• High School diploma or GED.
• Coursework from an accredited college or university with major course work in facility management, hospitality management, marketing, public relations, business management, or other related field.
• Experience in Event Coordination, Convention Services (preferably with a convention center, hotel, sports facility, performing arts facility or other multi-purpose public assembly facility) or Meeting Planning.