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Overview
The Culinary Administrator supports the Culinary Team—under the supervision of the Executive Chef and Area Finance Manager—by handling administrative tasks such as invoice processing, data entry, inventory assistance, and other clerical duties as assigned by the Chef. The role also includes supporting equipment maintenance tracking, creating banquet and concession labels, receiving orders when needed, and facilitating interdepartmental communication.
This role pays an hourly rate of $18.00 to $20.00.
Benefits for Part-Time roles: 401(k) savings plan and 401(k) matching.
This position will remain open until October 30, 2025.
Responsibilities
- Maintain team organization by coordinating calendars, meetings, and documentation.
- Daily audit of culinary time cards for accuracy.
- Communicate with the HR Coordinator on culinary team member attendance including late arrivals, no shows, late call outs and injuries.
- Assist the HR Coordinator in completing and submitting Injury Reports as needed.
- Prepare and create Banquet and Concession labels in alignment with BEOs (Banquet Event Orders) for all catering events and retail operations.
- Perform general clerical duties including filing, scanning, copying, and correspondence.
- Maintain accurate records for health and safety documentation or inspections.
- Perform consistent Food Safety & Health Internal Auditing Inspections on a bi-monthly basis to ensure company compliance.
- Support menu and inventory updates by formatting documents and updating spreadsheets or databases.
- Manage and restock basic office supplies and ensure equipment functionality.
- Assist in organizing and tracking preventative maintenance schedules for all kitchen equipment.
- Process culinary invoices and perform accurate data entry in accounting or inventory systems as assigned by the Area Finance Manager.
- Assist with monthly and year-end inventory procedures and reporting as assigned by the Area Finance Manager.
- Assist the Warehouse Team with receiving deliveries when the Warehouse Team Members are unavailable.
- Facilitate internal communication between the Culinary Team and other departments (e.g., Front-of-House, Warehouse, Administration, HR).
- Provide support during special events or high-volume periods as needed.
Qualifications
- High School graduate or equivalent.
- Minimum of one year of business, general office, and/or accounting experience.
- Ability to work evenings and weekends, if necessary, as required in an event-driven environment.
- Ability to work overtime hours, if necessary.
- Knowledge and skill in using computer software, including MS Word/PowerPoint/Excel/Outlook/Canva.
- Posses strong computer skills, and ability to learn new software systems.
- Ability to adhere to a high level of attention to detail.
- Ability to maintain open, direct, positive, and objective lines of communication with management.
- Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally, and with flexibility.
- Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc.
- Ability to be self-directed in a team-oriented environment.
- Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters.
