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Overview
The Catering Coordinator supports the Catering Sales Team by advising clients of rates, catering, and services; preparation and execution of event contracts, planning, coordination, and execution of food & beverage events within the convention center.
Strong verbal and written communications skills, the ability to manage several tasks simultaneously, be self-governed and self-motivated, possess a basic understanding of banquet and catering sales, public relations, advertising and special event planning and execution are essential.
This role pays an hourly rate of $20.00-22.00
Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching
This position will remain open until May 8, 2026.
Responsibilities
- Assist Catering Sales Team in creating and and distribution of accurate Banquet Event Orders (BEO).
- Assist Catering Sales Team in responding to leads.
- Assist Catering Sales Team in securing concessions vendors for retail events.
- Prepare event contracts, sales folders, sales kits and correspondence to clients.
- Enter and maintain complete and accurate information into booking system.
- Works with clients and facility staff to determine event needs and opportunities for upselling food and beverages, and other services offered by the facility.
- Represent the facility to potential facility users; respond to inquiries regarding catering services and send out food and beverage materials; assist with the collection of deposits
- Create and maintain event files; distribute and reconcile all event folders and respective checklists for the department
- Represent the department at weekly operational meetings and attend weekly BEO meetings.
- Update event revenues in computerized event booking and management system on a weekly and monthly as required for forecasting
- Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
- Work a flexible schedule, including long nights, early mornings, weekends & holidays as needed.
- Perform other duties as required
Qualifications
- 1-2 years of previous experience in an administrative support position, preferably in a sales capacity at a hotel, convention center or related meeting preferred
- High school diploma or equivalent GED required.
- Ability to communicate clearly, accurately and concisely in the English language, both orally and in writing; type at a speed necessary for successful job
- Ability to prioritize work and effectively resolve workload issues
- Strong computer skills in Windows environment and MS Office applications. Training on industry software will be provided.
- Ability to work a flexible schedule including nights, weekends and select holidays as required, in addition to normal business hours if needed.
