Overview

The Catering Administrative Assistant works closely with the Sales Department, Chef and Catering Manager to create an open flow of communication to prepare, review and execute catering orders for our luxury suites and private party decks.

The employee must maintain excellent attendance and be available to work a variable event-driven schedule which includes evenings and weekends. Open availability, professional presentation, interpersonal skills, self-direction and independent decision-making skills are required.

In light of the seasonal and event-driven nature of our business, the position will run from now until the end of March, with ability to return when event season begins again next Winter.

This is a seasonal role from December 2, 2025 and will end on March 31, 2026.

This role pays an hourly rate of $21.00-$22.00

This position will remain open until March 31, 2026.

Responsibilities

• Enter catering orders into the POS System
• Create invoices and function sheets
• Assist customers in placing orders and collecting payments (by phone and e-mail)
• Ensure that those orders are communicated to both the kitchen and delivery staff quickly and effectively
• Work closely with the Sales Department, Chef and Catering Manager to prepare and review orders for completeness
• Work as a team player with a passion for continuous learning

Qualifications

• Advanced proficiency with computers in a Windows platform including Microsoft applications
• Ability to operate standard office equipment including printer, copier, computer and fax machine
• Consistent and reliable attention to detail, accuracy and validity
• Strong written and oral communications - ability to speak and write clearly and concisely, get messages across that have the desired effect
• Ability to multi-task in a fast-paced, changing environment. Must work well under pressure of deadlines
• Ability to successfully interact and collaborate with all team members professionally and supportively
• Excellent organizational and time management skills
• Ability and willingness to work variable hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity