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Overview
The Administrative Assistant/HR Coordinator responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. You will support the HR department in duties like updating payroll database and processing employees requests.
This role will pay a range of $18.00 to $22.00 per hour with an average of 35 to 40 hours per week.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
job expires 5/30/2024
Responsibilities
- Aid management with administrative tasks such as tracking and compiling information of interest
- May handle confidential information
- Create and maintain filing systems, both electronic and physical
- Prepare various reports detailing the administrative information handled by the position
- Review and answer correspondence
- Answer phones and greet visitors
- Schedule appointments and maintain calendars
- Prepare communications, such as memos, emails, invoices, reports and other correspondence
- Maintain employee records (as appropriate)
- Update HR databases (e.g. new hires, separations, vacation and sick leaves)
- Assist in payroll preparation
- Process employees’ requests and provide relevant information
- Provide orientations for new employees by sharing onboarding packages and explaining company policies
- Any other duties as assigned
Qualifications
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
