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Overview
The Administrative and Accounting Assistant provides accounting support to the Director of Finance. Duties will include a variety of responsible and accounting, administrative, and clerical duties.
This role pays an hourly rate of $23.00-$25.00.
Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).
This position will remain open until August 8, 2025.
Responsibilities
- Process and prepare accounts payable invoices.
- Record daily revenue.
- Apply customer payments and prepare bank deposits.
- Verify and upload bi-weekly payroll to ADP for processing.
- Maintains a filing system for records, reports and other documents.
- Responsible for maintaining files, preparing and transcribing correspondence, and obtaining appropriate signatures when necessary.
- Sorts and distributes incoming mail; prepares outgoing mail with necessary postage; sends and receives email as needed.
- Answer, screen and direct payroll and HR calls; handle routine inquiries.
- Type and proofread a wide variety of reports, letters, memos and statistical charts; type from rough draft or verbal instruction; independently compose correspondence related to responsibilities assigned.
- Assist in a variety of department operations; perform special projects and assignments as requested.
- Establish and maintain cooperative-working relationships in the course of work.
- Assist with employee record maintenance.
- Process new hire packets and background checks.
- Ensures complete confidentiality and security of personal employee information, including medical information, payroll information, personnel files, etc., without exception.
- Perform related duties and responsibilities as required.
Qualifications
- At least one year of professional accounting experience or similar education required.
- Experience with accrual-based accounting preferred but not required.
- Proficiency with Microsoft Office/O365 required.
- Knowledge of Sage 100 preferred.
- Must be accurate and efficient with ability to meet deadlines.
- Capable of working with all levels of management.
- Able to communicate clearly in the English language both orally and in writing using proper spelling, grammar and punctuation.
