Overview

The Adminstration Assistant will coordinate, process, and procure equipment, tools, and supplies for initial startup and day-to-day functions for the Operations Department, including but not limited to all aspects of administrative support.

This role will pay an hourly rate of $18.00

Benefits for part-time roles: 401(k) savings plan and 401(k) matching.

This position will remain open until August 7, 2026.

Responsibilities

• Maintain County database (MicroMain) for PBCCC for all PMs, CMs, and projects as outlined by PBCBOCC for work orders and monthly reports.
• Provide support to all operations departments, i.e., Administration, Security, IT, Set-up/Housekeeping and Engineering departments.
• Multiple monthly reports, i.e., event labor for both temporary labor and employees, FF&E updates/status, inventory of all uniforms, etc.
• Department meeting minutes.
• Purchase orders.
• Order and maintain office supplies for Operations and overhead for the building, i.e., papers and toners.
• Coordinate and procure all uniforms and premium items for Operations departments.
• Receive deliveries of all equipment, tools, and supplies from FF&E requests and purchase orders.
• Coordinate multiple projects as assigned by Director of Operations and General Manager.
• Maintain FF&E files, vendor files, employee expense reports, Purchase Orders, events, County manuals, supplier catalogs, etc.
• Maintain operations departments' filing system.

Qualifications

• High School education or equivalent.
• Minimum 1+ years as an office administrative assistant preferred.
• Effective communication, both orally and written.
• Ability to multi-task in a fast-paced environment.
• Ability to support staff of 40+ employees.
• Computer literate with heavy experience in Word, Excel, Outlook, Internet, etc.
• Database experience and knowledge.
• Must be organized and able to follow through with direction from the Director of Operations.
• Ability to operate general office machinery, i.e., copier,  radios, postage machine, laminator, etc.