Overview

The Accounts Payable Clerk monitors, controls, and audits all AP-related processes. This role performs a full range of professional accounting duties involved in fiscal management, record keeping, reporting and financial analysis of the facility

This role will pay an hourly rate of $22.00-$25.00

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until October 16, 2026.

Responsibilities

• Perform general accounting functions related to Accounts Payable.
• Develop expertise in Coupa, the organization's procurement and invoicing platform, and NetSuite, the financial accounting system.
• Provide support and guidance to other Coupa users across the organization.
• Enter invoices into Coupa, taking primary responsibility for accurately coding invoices to ensure proper classification in the financial statements.
• Prepare purchase orders and requisitions.
• Complete credit applications, as needed.
• Prepare Accounts Payable checks and match them with corresponding invoices and purchase requisitions/request forms.
• Review the Accounts Payable Aging Schedule and follow up on outstanding payments and unreconciled items.
• Analyze vendor accounts and collaborate with appropriate staff to review the status of open purchase orders.
• Prepare annual Forms 1099.
• Maintain Accounts Payable vendor records.
• Maintain and update current vendor information through the Coupa and NetSuite systems.
• Track and report payments as they relate to sponsorship trade usage.
• Order, stock, and maintain office supplies
• Track, organize, and reconcile corporate credit card receipts for Director of Finance, ensuring all documentation is complete and submitted on time.
• Manage storage of all financial records.
• Perform related accounting work, including account reconciliations, in support of department functions.
• Perform other duties and responsibilities as assigned.

Qualifications

• A high school diploma or equivalent and two (2) years of college preferred with major coursework in accounting, finance, business administration, or a closely related field.
• 2-3+ years of professional accounts payable experience.
• Must be able to prioritize schedules, work independently, and follow instructions.
• Good written and oral communication skills.
• Must be accurate and efficient with the ability to meet deadlines.
• Capable of working with all levels of management
• Proficient in Microsoft Office, Word, Excel, and Outlook is required.
• Ability to operate a ten-key calculator by touch at a speed necessary for successful job performance.
• Ability to operate a computer to perform accounting functions.
• Knowledge of Coupa Software is a plus, as are AP processes.